New York State Accounting System User Procedures Manual
Volume Name
APPROPRIATIONS, SEGREGATIONS, COST CENTERS |
Volume
II |
Date
4/1/82 |
Section Name
Cost Center Plans - Agency Batch Entry |
Section
10.1300 |
The Agency Batch Entry
procedure describes the steps the agency follows to initially
enter Cost Center Plan Documents in the system. The
steps include entry of the batch into the system, retrieval
of the Batch Control List (BCL), analysis of error, and
routing. |
| Responsibility |
Action |
| Data Entry Operator |
1. Receives batch from Batch Preparer. |
|
2. Enters batch using established online
procedures. |
|
3. Retrieves BCL from the printer. |
|
4. Attaches BCL to corresponding batch
of Cost Center Plan Documents. |
|
5. Forwards batch to the Document Reviewer.
|
| Document Reviewer |
6. If the batch is error free, files
the batch, Batch Transmittal and BCL. The filing sequence
is by cost center number, year. |
|
7. If the batch has errors, follows
Agency Batch Correction procedure (10.1400). |
|
|
