New York State Accounting System User Procedures
Manual
Volume Name
APPROPRIATIONS, SEGREGATIONS, COST CENTERS |
Volume
II |
Date
4/1/82 |
Section Name
Cost Center Plans - Batch Entry |
Section
10.2200 |
The Batch Entry procedure
describes the steps OSC follows to initially enter Cost
Center Plan Documents in the system. The steps include
entry of the batch into the system, retrieval of the Batch
Control List (BCL), analysis of errors and routing. |
| Responsibility |
Action |
| Data Entry Operator |
1. Receives batch from Receiving Person. |
|
2. Enters batch using established online
data entry procedures. |
|
3. Retrieves BCL from the printer. |
|
4. Attaches BCL to corresponding batch of
Cost Center Plan Documents. |
|
5. Forwards batch to Document Reviewer. |
| Document Reviewer |
6. If the batch is error free, files
the batch, Batch Transmittal and BCL. The filing sequence
is by agency, cost center number, year. |
|
7. If the batch has errors, follows
Batch Correction procedure (10.2300). |
|
|
