SEGREGATION DOCUMENT OVERVIEW
is the authorization issued by the Division of the Budget
(DOB) to expend part or all of an appropriation.
This authorization comes to the Office of the State Comptroller
(OSC) via a Certificate of Approval (Budget Certificate).
Expenditures and encumbrances may then be controlled to
assure the limits re not exceeded.
Certificate is the document which directs OSC to:
- create a new segregation.
- increase an existing segregation.
- decrease an existing segregation.
- delete a segregation.
- change the attributes which define
Certificate provides OSC with the information needed to
complete the two page Segregation Document. The
Segregation Document is used to enter these authorized
actions in the system.
is two pages--the Appropriation
ID page (AC1332A) and the Segregation
Detail page (AC1332). The Appropriation ID page
is needed as it is the key to segregation detail records.
The Segregation Detail page is the input document used
to establish and update segregation detail records.
SEGREGATION DOCUMENT FLOW
Document is prepared by the Appropriation Section with
the Office of the State Comptroller. The primary
source of information used in preparing these documents
is the Budget Certificate. After the documents are
prepared, they are batched and entered into the system.
At the end
of each year, the system creates batches of new segregation
records based on the segregations entered during the previous
year. A report which lists these segregations and
provides space for writing in the new year's dollar amounts
is printed. The dollar amounts can be written on
the report and used as a data entry input document.
This eliminates the need to completed a Segregation document
for those segregations which have the same attributes
as those authorized in the past. ( See the Year
End procedure 5.4300.)
limit for a segregation is the same as the time limit
for the related appropriation . The lapsing date
is the date after which not more money may be spent from
an appropriation. (See the Lapsing procedure