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New York State Accounting System User Procedures Manual

Volume Name
APPROPRIATIONS, SEGREGATIONS, COST CENTERS		 Volume
II		 Date
4/1/82
Section Name
Segregations - Batch Entry		 Section
5.2300

     The Batch Entry procedure describes the steps OSC follows to initially enter Segregations Documents into the system.  The steps include entry of the batch in the system, retrieval of the Batch Control List, analysis of error and routing.

     The steps for entering the Batch Header  are described in the Online Batch Header Entry Standard Procedure (A.1100) found in the Management Reference Guide.

Responsibility Action
Data Entry Operator 1.  Receives batch from the Batch Preparer.
2. Enters  Batch Header information using Online Batch Header Entry procedure (A.1100 in the Standard Procedures found in the Management Reference Guide)
3.  Enters the batch using segregation entry procedures.
4. Retrieves Batch Control List from the printer.
5.  Attaches Batch Control List to corresponding batch of segregation documents.
6. Forwards batch to the document reviewer.
Document Reviewer 7. If the batch is error free, files the batch, Batch Transmittal and Batch Control List (BCL),  The filing sequence is date, Batch Number.
   a.  Stamps the date processed on the 
        Budget Certificates which correspond to
        the Segregation Documents in the error
        free batch.
   b.  Enters date processed in Document
        Register.
   c.  Files the Budget Certificate which
        corresponds to the Segregation
        Documents in the error free batch.  The
        filing sequence is agency, fund, year and
        program.
8.  If the batch has errors, follows the Batch Correction procedure.