is an authorization issue by Division of Budget (DOB)
to transfer between appropriations contained on the same
schedule in the Budget Bill. A schedule usually
consists of a list of appropriations for a single department
or agency. The total amount for any appropriation
in the schedule , may not be increased or decreased by
more than the total of 5% of
the first five million dollars 4% of the second five million
dollars and 3% of the amounts in excess of ten million
is an authorization issued by DOB to transfer part
of an appropriation from one state agency to another.
Unlike interchanges, apportionments can be made between
appropriations on different schedules in the Budget Bill.
The Budget Bill specifies the particular appropriations
which are subject to apportionment.
comes to Office of the State Comptroller (OSC) via a Certificate
of Approval (Budget Certificate). The Budget Certificate
provides OSC with the information needed to complete the
Interchange/Apportionment Document (AC2390). The
Interchange/Apportionment Document is used to enter these
authorized actions in the system.
INTERCHANGE/APPORTIONMENT DOCUMENT FLOW
and approves the Budget Certificate and forwards it to
OSC. The Appropriation, Segregation, Cost Center
Unit in OSC uses the Budget Certificate as the authorized
information source when preparing an Interchange/Apportionment
Document. The prepared documents are then batched
and forwarded to data entry.
before an interchange transaction can be processed, a
segregation record must first be decreased. This
is done by completing and processing two page Segregation
Document (AC1332) prior to processing the Interchange/Apportionment
Document. See Segregation - Document Preparation
5.2100 in this manual.
an apportionment, it may be necessary to create a new
appropriation record to receive the apportionment.
If so, an Appropriation Add/Delete Document (AC1331) should
be used to create the new appropriation prior to processing
the Interchange/Apportionment Document. The dollar
amount entered on the Appropriation Add/Delete should
be zero. See Appropriations - Document Preparation
4.2100 in this manual.