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New York State Accounting System User Procedures Manual

Volume Name
APPROPRIATIONS, SEGREGATIONS, COST CENTERS		 Volume
II		 Date
4/1/82
Section Name
 Roll-Up Tables - OSC Review		 Section
8.2200

     The OSC Review procedure shows the steps OSC follows to insure that all Roll-Up Table Documents are correct and complete. The procedure also includes a review of the documents for reasonableness.
Responsibility Action
Document Reviewer 1.  Reviews each batch to assure that:
  a.  Documents are complete.
  b.  Actual Roll-Up Table Document count
       conforms to the count recorded on the
       batch transmittal.
  c.  Proper batch type code has been used on
       Batch Transmittal.  See the Accounting
      Codes Manual  for batch type codes.
  d.  Proper originating agency code has been
       used on the Batch Transmittal and on the
       Roll-Up Table Documents.  See the
       Accounting Codes Manual for agency
       codes.
  e.  Each Roll-Up Table Document has been
       authorized.  This includes two signatures -
       an authorized agency person and a DOB
       examiner.
  f.   Proper action code is indicated on the
       Roll-Up Table Document.
2.  If the document or Batch Transmittal is incomplete, contacts Originating Agency or DOB for information needed to complete the document.
  a.  If the information missing is an
       authorization signature, contracts DOB for
       the Originating Agency for instructions. 
  b.  Completes the Roll-Up Table Document or
       Batch Transmittal.
3.  If the Roll-Up Table Document for Batch Transmittal is in error, contacts the Originating Agency for information needed to correct the document.
  a.  Corrects the Roll-Up Table Document or
       Batch Transmittal.
  4.  Forwards to Data Entry Operator for entry in the system.