OSC has developed a new weekly report which will inform agencies of Quick Pay Voucher batches which require agency attention. The new VOU452, Quick Pay Voucher Backlog, will print on agency printers.
The purpose of this report is to alert agencies to Quick Pay vouchers which require action on the Central Accounting System. Similar to the VOU632, the VOU452, in conjunction with the table below, provides the agency with information it needs to determine the action to be taken. This same table should be used for level 1 vouchers listed on the daily VOU632. Batches on the VOU632 at level 2 must be sent to OSC for action by OSC auditors.
Batch
Level |
Voucher
Level |
Responsibility |
Action |
1 |
1 |
Entry Operator |
Correct the errors, delete the voucher or split the voucher from the batch.
|
1 |
2 |
Entry Operator |
Release batch once all level 1 vouchers have been corrected, deleted or split from the batch.
|
2 |
2 |
Certifier |
Certify the batch by accepting or rejecting the voucher(s).
|
2 |
4 |
Certifier |
Release the batch. The document had previously been rejected but not released. |
Agencies need to be aware that the CAS has limited computer disk space. Documents that are duplicates or invalid must be deleted. Many of the duplicates are from agencies rekeying a batch because they could not correct an error on the original. If an agency needs assistance correcting an error they should call the Accounting Information Center at (518) 473-1170 instead of re-entering the batch.
Agencies need to react to all accounting reports sent by OSC. Reports like the VOU452, VOU632 and VOU930 are intended to provide agencies with the information they need to clean up batches/documents on the CAS.
If a report appears to have a discrepancy, contact the Accounting Information Center immediately. These problems are easiest to resolve soon after the discrepancy is discovered.
Direct questions on this bulletin to the Accounting Information Center at (518) 473-1170. |
