Errors in reporting 1099 information to the IRS occur when an identification number/name combination reported by a payor does not match a number/name combination on IRS files. This can be caused by a number that is entered incorrectly, or by a name that is misspelled or abbreviated. Please enter the proper business name in the voucher Payee Name block. (Our objective is to enter on the voucher the payee name that appears on IRS files.)
Agencies should verify that the payee name, amount and IRS code was correctly entered and processed by the CAS by comparing entered voucher data to the payee data on the VOU065, VOU065A or VOU065P.
If any of the fields (Name, Payee ID or IRS Code) listed on the VOU065, VOU065A or VOU065P are incorrect, the agency should:
- Underline the incorrect information on the appropriate VOU065 page, and write the correct information above the underlined field;
- Send a copy of the VOU065 page containing the correction to the following address:
Office of the State Comptroller
Federal Reporting Unit
Albany, NY 12236