This bulletin describes changes to the Cash Receipts, Negative Voucher and Voucher Conversations on the Central Accounting System which agencies may want to utilize.

In January 1992, OSC made available four new online conversations to agencies with remote terminals. Agencies are now able to enter/correct Cash Receipts (AC909's) and Negative Vouchers (AC1286's) document using their terminals. Documents entered or corrected by agencies will automatically be suspended. Batch Control Lists will not be produced and accounting files will not be posted until documents have been reviewed and released by OSC. The transactions will not be reflected on reports (such as Journals) until after release by OSC.

The Correct Conversations will allow agencies to add and delete document/transactions from batches and change fields on documents before release by OSC. When batches are released, BCL's will print at OSC. Error-free documents will post accounting files. Documents with errors will be corrected by OSC before posting.

Agencies wishing to utilize these conversations should contact the Accounting Information Center at (518) 473-1170.

Agencies entering vouchers or sending vouchers to OSC on bulkload files may use a new optional Description field. This field is an unstructured field with a maximum of 140 positions, and may be entered at the agency for identification or information purposes. It will not be keyed by OSC personnel. When the field is entered, the information will not appear on any reports. However, it will be reported to agencies on Payment History files (M171). In order to provide room for this field on the voucher screens, the second address line will be moved up and to the right of the first address line similar to the Quick Pay Voucher screen.