| Purpose: |
Agencies are no longer required to enter PCM data into the Central Accounting System.
- The PCM subsystem was developed initially to report taxable mileage reimbursements to IRS. These taxable reimbursements are now reported using the IRS Code and IRS Amount fields on vouchers. The PCM subsystem was also used to aggregate statewide miles used to estimate gasoline excise tax refunds claimed by the State. OSC no longer submits these refund claims to the Federal government.
- Additionally, the PCM subsystem was used to generate statewide PCM reports which contained data of interest to DOB, OGS and GOER. DOB no longer needs the statewide data, but reminds agencies they will be required to present sufficient data to support requests for leasing or purchasing vehicles. OGS no longer needs statewide personal car mileage data. GOER's information needs can be met by determining total charges to the PCM object codes, 54800-54809.
- OSC will continue to maintain the PCM subsystem for agencies that choose to use it. Agencies continuing to enter (or bulkload) PCM data will continue to receive PCM010 reports. However, OSC will no longer key PCM data for agencies.
Agencies are reminded to continue using the following object codes:
| 54800 - 54809.....Personal Car Mileage |
To record PCM expenditures |
| 54750 - 54759.....Rental Cars |
To record expenditures for rented cars |
| 55140 - 55149.....Leased Cars |
To record expenditures for leased cars |
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