|Date Issued:||10/23/1995||Date Last Updated:||10/23/1995|
|Bulletin Name:||Quick Pay Voucher Rejection Change|
|Purpose:||The Quick Pay Voucher process has been changed to allow certifiers to reject and automatically resubmit a voucher to the CAS without re-keying. This change will especially benefit operators who must re-key documents that have multiple payees, charges and/or invoices.
Each batch of Quick Pay and Scheduled Contract Payment Vouchers requires an online certification by a finance officer or designee. The certifier must certify or reject each voucher. The online procedure to review and certify a voucher remains the same. The online procedure to reject a voucher has been changed to allow the certifier to reject and resubmit a voucher, which causes the voucher to be automatically reentered on the next day.
TO REJECT AND RESUBMIT A VOUCHER: With the voucher visible on the screen, type the word 'RESUBMIT' in the command input area at the bottom of the screen and press the PF8 key. Message 916-VOUCHER REJECTED will appear on the screen. The BCL will print with warning message 934-VCH TO BE RESUBMITTED to confirm the voucher has been flagged for automatic reentry.
The next day the voucher will be in a new batch exactly as it appeared in the original batch. The new batch will have a different batch number. A data entry operator can then access the voucher in Quick Pay Correct and make the necessary changes before certification.
|Questions:||Direct questions on this bulletin to the Accounting Information Center at (518) 473-1170.|