The Contract Selection Parameters Input Screen (Exhibit C) must be completed for each CON013 request. The following fields are required for every request.
REQUESTOR'S TELEPHONE NUMBER
NUMBER OF COPIES
Additionally, parameters must be entered in at least one of the following fields:
CAT (Category Code(s))
NOTE: Agencies are reminded that Payee IDs provided to agencies by contractors are subject to the restrictions of both Federal and State privacy laws. Payee IDs are NOT to be shared with any other entities, including State agencies, except for tax purposes (and other legally permissible exceptions). Therefore, agencies should not request Payee IDs from other agencies in order to access contract information.
Agencies are reminded to ensure that the correct Payee ID is on the Contract Master file for all contracts. This is important for contract and reporting purposes.
Requiring one or more of the preceding parameters will prevent inadvertent selection of all 152,000 State contracts for the requested report(s). All other parameter fields are optional and should be used to further refine the contracts selected for the report(s).
Depending on the scope of the request, the CON013 reports can be extremely large. It is important to consider each parameter, as described on the conversation's Help screens, and its effect on the contracts to be selected. Enter parameters to select only those contracts relevant to the information needed. Enter parameters accurately; there are no edits for most parameters. Invalid parameters will result in an inaccurate report.
The Help function, described below, can be accessed at any point in the conversation by pressing PF05HELP. When returning to the input screen from the Help function, any data which was previously entered will still be displayed on the screen.
When all required fields and relevant parameters are entered, press PF03SUBMIT to submit the job to produce the requested report(s).