|Date Issued:||11/18/1996||Date Last Updated:||11/18/1996|
|Bulletin Name:||New Conversation to Request Contract Report Online|
Beginning November, 1996, a new conversation will be available to agencies for online requests of two contract reports. The reports will provide agencies with contract information such as:
The two reports that can be requested in the conversation are:
The user can request one or both reports. The contract records included on the report(s) will be selected based on parameters entered in the conversation.
The CON013 conversation can be accessed throughMenu 031 on the CAS by agency personnel. Each agency should limit and control the number of employees authorized to request these contract reports. This is important for many reasons, including Payee ID privacy issues and appropriate use of CAS resources.
|Online Conversation- Contract Selection Parameters - Input Screen:||
The Contract Selection Parameters Input Screen (Exhibit C) must be completed for each CON013 request. The following fields are required for every request.
Additionally, parameters must be entered in at least one of the following fields:
CAT (Category Code(s))
NOTE: Agencies are reminded that Payee IDs provided to agencies by contractors are subject to the restrictions of both Federal and State privacy laws. Payee IDs are NOT to be shared with any other entities, including State agencies, except for tax purposes (and other legally permissible exceptions). Therefore, agencies should not request Payee IDs from other agencies in order to access contract information.
Requiring one or more of the preceding parameters will prevent inadvertent selection of all 152,000 State contracts for the requested report(s). All other parameter fields are optional and should be used to further refine the contracts selected for the report(s).
Depending on the scope of the request, the CON013 reports can be extremely large. It is important to consider each parameter, as described on the conversation's Help screens, and its effect on the contracts to be selected. Enter parameters to select only those contracts relevant to the information needed. Enter parameters accurately; there are no edits for most parameters. Invalid parameters will result in an inaccurate report.
When all required fields and relevant parameters are entered, press PF03SUBMIT to submit the job to produce the requested report(s).
|Online Conversation- CON013 Help Information:||
A series of Help screens has been developed to assist users requesting CON013 reports. To access the Help screens, press PF05HELP from the input screen. The first Help screen provides instructions for using the Help function and lists all topics included. The screens that follow give detailed information about each of the selection parameters.
Once the report(s) are produced, they will print on the agency printer which is assigned to the terminal used for submitting that request. Be sure your printer is turned on and supplied with adequate paper. It is important to remember that the CON013 reports can be large; therefore, consider all parameter options before requesting reports. Once submitted, the reports should start printing within 3 hours. If not, call your Agency Network Control Center or OSC Customer Support at (518)486-6745 the same day for a reprint. If you call your Agency Network Control Center or Customer Support after that day, and they are unable to reprint, you must resubmit the request. Also call OSC Customer Support if a larger than expected report has begun printing, and you wish to cancel the print. Be sure to know your CICS printer number prior to calling.
|A Contract Category Code Inquiry:||
A Contract Category Code Inquiry has been developed to provide users with valid codes to be used as selection parameters when requesting CON013 reports.
|Questions:||Direct questions on specific category codes to the Bureau of Contracts at (518)474-7787.
Direct questions on this bulletin to the Accounting Information Center at (518) 473-1170.