|Date Issued:||7/3/1997||Date Last Updated:||7/3/1997|
|Bulletin Name:||Common Accounting Information Center Questions|
This bulletin explains questions that are often received on the Central Accounting System (CAS) Information Center and is intended to assist agencies in resolving their own similar questions.
|Gateway Agencies :||
Many agencies have their own network, gateway to the CAS, and help desk. Agencies should call their own help desk before calling the Accounting Information Center at OSC. Attachment A is our most current listing of Agency Help Desk phone numbers.
Questions about printer jams, reprinting of reports, security and technical problems, as well as a list of telephone numbers are addressed in bulletin A-374R1. Please refer to the bulletin when there are questions regarding the Network.
|Quick Pay Certification :||
After rejecting a Quick Pay document, the certifier must remember to recap (PF05) and release the batch. If the batch is not released, it will continue to appear on the VOU452 - Quick Pay Voucher Backlog Report. Refer to bulletin A-310 for further Quick Pay information.
The CAS has an Inquiry Menu that can be used by agencies for various questions. Explanations of system error messages, batch status, and voucher status are just a few of the accessible selections. Agencies should familiarize themselves with this menu to obtain information on their accounting transactions.
Agencies frequently request a copy of a BCL. Since a BCL for an error-free batch cannot be recreated, a Batch List may be used in lieu of the BCL. To obtain a Batch List, go to the Batch Status selection on the Inquiry menu. Enter the required information and the batch status will be displayed. Press PF02 to print a Batch List. This can be attached to documents that are sent to OSC. In addition, the information that appears on the screen can also be printed. However, this printout is for agency use only.
There are two ways to delete a document.
To delete charges, invoices or payees from a document, display the document in the 'Correct' conversation as explained in DELETING DOCUMENTS, above. Enter the Sequence Number of the transaction to be deleted in the command input area. Press the PF08 'DELTXNS' function key. The transaction will be deleted from the screen.
-- After deleting documents or transactions from a batch, the batch header information may have to be changed also. These changes are done in the Batch Header Correct conversation.
Further information on ONLINE corrections is available in Volume III of the CAS User Procedure Manual, Encumbrances and Expenditures-Online.
|Questions:||Direct questions on this bulletin to the Accounting Information Center at (518) 473-1170.|