To advise agencies of the new menu that permits entry of appropriation and segregation transactions pending receipt of approved budget certificates.

Entry of budget certificate transactions into the CAS, prior to sending the certificates to the Division of the Budget, will make funds immediately available for agency spending and encumbering upon receipt and review of approved certificates from DOB.

Agencies with CAS access will be required to enter their own budget certificate transactions starting on April 1, 2001.

• Segregation transactions to add, change or delete an account will be permitted.Use batch type SGR.

• An “easy change” segregation conversation that allows limited changes to segregations will be available. (Only internal #, sequence # and object are needed to identify the account.)  Use batch type SGC.

• Allocations of lump sum appropriations to departmental facilities (e.g. DOCS, OMH and OMRDD) will be permitted. Use batch type ITR.

• Sub-allocations to other agencies or transfers between funds will be permitted if authorized in budget bills or Article VII statutes.Use batch type ITR.

• Interchanges among an agency’s programs will be permitted within limits outlined in section 51 of the State Finance Law.Use batch type ITR.

• Transactions entered at the agencywill be suspended pending OSC’s review of signed budgetcertificates.Appropriation and segregation records will be updated on the CAS when approved budget certificates are received by OSC and the suspended batches are released.

• These transactions can be bulkloaded.  Bulkloaded transactions will also be suspended pending OSC’s review of signed budget certificates.

• Budget certificates must clearly indicate the batch type, originating agency code and batch number of transactions entered at the agency in order to expedite OSC release of batches.

• Agencies can monitor the status of their batches through the Batch Status Inquiry conversation.

If you are interested in receiving access to this new menu prior to April 1^st, and wish to be trained in the entry of the above noted transactions, notify your account representative in the Appropriation Section or at (518) 474-4023.

Agencies wishing to bulkload these transactions should contact the Accounting Information Center at AcctSys@osc.state.ny.us or(518) 473-1170 by January 8, 2001 for information and to arrange for a test of their file.  Test files should be sent no later than February 5, 2001.

Direct questions on this Bulletin to your account representative in the Appropriation Section or at (518) 474-4023.