To explain the procedures to be followed for voucher payments and journal transfers resulting from the September 11, 2001 attack on the New York City World Trade Center (WTC).
NOTE: Identification of these payments will be critical for seeking federal reimbursements and providing necessary reporting of costs associated with the WTC recovery efforts.
||On 9/13/01, Chapter 296, 2001 was passed and signed into law to provide $5 billion in federal appropriation authority and $500 million in state funds authority. These appropriations are available for allocation by the Budget Director to any state department or agency, providing assistance in the recovery from the WTC tragedy.
Other agency appropriations are available and provide authority for goods and services procured as a result of the disaster.
Budget certificates for appropriations and segregations that are enacted specifically for payments resulting from the disaster must use "WTprogram" in positions one through nine of the program code fields.
||Prepare vouchers (Standard, Special Charge, Travel, Contract Payment Requests) for payments related to the WTC disaster as follows:
- Indicator-Statewide - Enter 'W', as shown on Exhibit A, for each payment on the voucher related to the disaster. (This will facilitate identifying payees receiving these payments.)
- Accumulator-Statewide - Prepare separate expenditure charge lines for charges related to the WTC disaster and enter 'W', as shown on Exhibit A, in the Accumulator-Statewide field. (This will be used to identify amounts for future reimbursement and reporting.)
NOTE: Both of these fields can contain more than one code; Indicator-Statewide contains five positions and Accumulator-Statewide contains three positions. So, for example, if you enter a 'D' (discretionary purchase) in Indicator-Statewide, enter 'DW' to also indicate a WTC payment.
||A separate Batch Type 'VWT' has been established and is available for use if a payment needs to be expedited. To expedite WTC related payments, batch vouchers separately and enter Batch Type 'VWT'. These payments will occur within two days after they are received at the State Comptroller's Office. (Normal payments are made within four days after they are received in the Comptroller's Office.)
NOTE: Quick Pay vouchers, cash advance reimbursements and travel advance reimbursements must continue to use existing batch types.
For WTC voucher adjustments, process journal transfers entering "W" in the Accumulator-Statewide field on appropriate charge lines.
To expedite processing, we ask that you write "WTC Emergency" in red ink across the top of all contracts and purchase orders so that we may immediately identify them as such.
Agencies should be aware that at some future time, they may need to identify personal service costs associated with the WTC disaster for reimbursement and/or reporting purposes. Please plan accordingly.
||Direct questions on this bulletin to:
- Administration - (518) 474-8387
- Budget Certificates - (518) 474-4023
- Cash Advances - (518) 486-1222
Accounting Systems - (518) 473-0598
Contracts - (518) 474-4622
State Expenditures - Help Desk (518) 474-4868 or email@example.com