The Auto Check Combining process (Bulletin A-491) began October 9, 2001 and combines payments with the same Check Date, Payee ID number and CAS-generated Zip Plus 4. The Zip Plus 4 is based on the address an agency enters on the voucher. With each check, the CAS generates a remittance advice that is printed either on the check stub (if there are 25 or less remittance records) or on a separate page (VOU460) that is mailed with the check. The remittance advice includes the originating agency, telephone number, voucher number, reference/invoice number, date and amount for each payment included in the check. This information can also be found on OSC's Payment Information Inquiry website at:
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Overall, the Auto Check Combining process is successful. Vendors benefit by no longer receiving many checks from the State each day, reducing their processing costs. OSC and the Division of the Treasury benefit from reduced checks and decreased postage and handling costs. A projected reduction of 750,000 checks annually will result in savings of over $300,000.
However, there have been instances where vendors have been unable to properly apply portions of combined payments. These instances can be avoided if the following points are adhered to when creating vouchers and when dealing with vendors who have questions about payments.