Bulletin No. A-508
March 8, 2002
LAP130 and RELATED AGENCY RESPONSIBILITIES
To introduce a new report, Lapsed Appropriation Payment Schedule
(LAP130), and instruct agencies on its use.
Agencies are responsible for:
- Monitoring Vouchers to ensure they process before appropriations
lapse, including ensuring that sufficient fund cash balances
are present to pay vouchers that are submitted for payment.
- Deleting vouchers charging lapsed appropriations from
the CAS in order to avoid overstating expenditures, and
creating out-of-balance vouchers payable on the CAS.
Failure to meet these responsibilities, as instructed in
this bulletin, will have a negative impact on your agency's
Risk Assessment Rating, which could result in reducing your
agency's Quick Pay Limit.
|How to Use the Reports
LAP130 reports, listing vouchers charging appropriations
about to lapse, will be forwarded to agencies daily during
June and September. LAP130 reports, listing vouchers charging
appropriations that have lapsed and will be purged
from the CAS, will be forwarded to agencies daily during March.
Determine whether vouchers listed should be paid or deleted.
- If the voucher should be paid, take appropriate action
following instructions and schedules in the annual lapsing
bulletins issued for June and September or the annual Fiscal
Year End bulletin issued for March.
Note especially the last payment dates and certification
dates specified in these bulletins.
- If the voucher should be deleted, follow normal procedures
for deleting a voucher.
Note: Because these vouchers are recorded as an expenditure
against agency appropriations, the unexpended appropriation
balance is reduced. If these vouchers are deleted prior
to lapsing, then the unexpended balance of the appropriation
is restored and becomes immediately available for permissible
||Direct questions on
this bulletin to the Accounting Information Center at AcctSys@osc.state.ny.us
or (518) 473 -1170.