To advise agencies on voucher preparation requirements for Citibank procurement and travel card payments.

Please ensure that vouchers are prepared as instructed below for Citbank's 11/22/04 billings and thereafter.

The Office of the State Comptroller (OSC) now sends electronic payments to Citibank. Citibank also receives a daily payment file from OSC over the Internet to post payments automatically.

Agencies must prepare vouchers as instructed below to ensure that payments are:

(1) made electronically rather than by check and

(2) credited to agencies' accounts correctly.

Note: The correct combination of information entered in Payee ID and all address fields is required to initiate an electronic payment.  The correct Billing Account Number must be entered in the first 16 positions of Reference/Invoice Number to ensure proper crediting of your account.

Complete voucher fields as described below.

Note: No spaces, dashes or other information, such as 'ACCT#', should be used within the first 16 characters of the Reference/Invoice Number field. However, you may add special coding (date designations, etc.) after the first 16 characters, if needed. 

If your agency's Financial Management System prevents entry of the 16-digit Billing Account Number in the Reference/Invoice Number field, contact the Accounting Information Center as instructed below.

Direct questions about the Central Accounting System (CAS) to the Accounting Information Center at (518) 473-1170 or Acctsys@osc.state.ny.us.

Direct questions about Citibank payments to the Bureau of State Expenditures' Help Desk at (518) 474-4868.