This Bulletin serves as a reminder to agency staff that certain tasks are required to be completed at the close of the calendar year.

To facilitate understanding and compliance in completing such tasks, please review the Accounting Bulletins listed below.

Bank Account and Advance Account Changes
This Bulletin updates bank account and advance account procedures located in the Controls and Special Procedures User Manual, Volume XI, Sections 4.0110 through 4.0550. All changes or additions are underscored except for Section 4.0230 which incorporates procedures from Accounting Bulletins A-472, A-474 and A-478 and are no longer in force.

Update to User Procedure Manual on Un-cashed State Checks
The New York State Abandoned Property Law now requires that the proceeds of all un-cashed State checks be transferred each year by March 10th to the Office of the State Comptroller's Office of Unclaimed Funds. Agencies are responsible for un-cashed checks issued on their bank accounts (i.e. sole custody accounts). Please note that notification must be sent to the payees of those un-cashed checks 90 days prior to the transfer. Also, follow-up letters must be sent by certified mail to those payees 60 days prior to the transfer if they have not previously responded, and the value of the funds is $1,000 or more.

The Bulletins may be accessed at:
http://www.osc.state.ny.us/agencies/abulls/alist.htm

Instructions on how to file reports with the Office of Unclaimed Funds may be accessed at: http://www.osc.state.ny.us/ouf/oufhandbook/state_agencies.pdf

Reporting forms may be accessed at:
http://www.osc.state.ny.us/ouf/oufhandbook/2709.pdf
http://www.osc.state.ny.us/ouf/oufhandbook/2686.pdf

A-541

A-530R

This Bulletin:

Revenue Tax & Accounting
Bureau of Accounting Operations
(518) 474-4006