Office of the New York State Comptroller

Procurement and Disbursement Guidelines

Bulletin Number: A-565
Date Issued: 5/8/2006 Date Last Updated: 5/8/2006
Bulletin Name: Fringe Benefit & Indirect Cost Assessment Fiscal Year 2006 - 2007
Purpose:

This bulletin provides State agencies with the state Fiscal Year 2006-2007 fringe benefit and indirect cost assessment rates and outlines the procedures for payment of these costs.

 
Rates:

State Fiscal Year 2006-07 rates:

Fringe Benefit Components:

Federal Funds

Non-Federal Funds

FEMA Disaster Assistance - Overtime
(Fund 290-WT)

Health Insurance
Pensions
Social Security
Workers’ Compensation
Employee Benefit Funds
Dental Insurance
Unemployment Benefits
Vision Benefits
Survivors' Benefits
Total Fringe Benefit Rate

21.39
9.81
7.48
2.36
1.49
.45
.09
.17
.10
43.34%

22.11
11.65
7.55
2.49
1.11
.57
.12
.11
.10
45.81%

-
9.81
7.48
-
-
-
-
-
    -
17.29%
Indirect Cost Rate Contact DOB Examination Unit 
3.32%
n/a

 
Federal Funds Indirect Rates:

The Division of the Budget has provided OSC with agency-specific federal indirect cost rates that will be used to produce the quarterly Fringe Benefit/Indirect Cost Invoice (CTL610) report. The rates can be obtained by contacting your agency budget examiner.

 
Full Payment: All state departments and agencies are required to pay the full fringe benefit and indirect cost shown on OSC invoices. Payments at less than the full rate require specific legislation, regulations or an approved waiver from the Division of the Budget.

In some cases, Federal Grants allow greater Indirect Cost recoveries than that billed on the CTL610.  When this occurs, Agencies must use Object Code 35320 (Refunds & Reimbursements) for that portion of the indirect cost payment that exceeds the assessed amount.

 
Document Processing: Journal Vouchers, using batch type FBP, may be entered and released at agency terminals provided they are mailed, with an error-free copy of the batch control list (BCL), within 48 hours after they are entered to:

Office of the State Comptroller
Bureau of Accounting Operations
Revenue Processing Section
110 State Street - 9th Floor
Albany, NY 12236
518-474-4018

 
JV Coding: Charge lines on the JV should be coded as follows:
  • Expenditure objects must be: 58800 for Fringe Benefits
                                               59400 for Indirect Costs
  • Revenue Credits must contain the coding outlined in the table below.

Payment Type

Billing Year

Payment Made from

Revenue Cost Center

Revenue Object
Fund/
Account
Fringe Benefit (58800)
2006-07

Federal Funds
State Funds

02-811663-90-44
02-811663-91-44

35325
35325

166-90
166-91

2005-06 Federal Funds
State Funds
02-811663-90-44
02-811663-91-44
35322
35322
166-90
166-91
ALL
 Federal Fund 290-WT
02-811663-90-44
35321
166-90
Indirect Cost (59400)

ALL

Federal Funds
02-811663-01-44
35322
166-01
State Funds
02-811663-02-44
35322
166-02

 
Payment Procedures:

Definitions, legal authority, detail billing and payment procedures are outlined in Section 6.0200 of the Controls and Special Procedures Manual (Volume XI), published on OSC's web site (www.osc.state.ny.us) under "Comptroller's News for State Agencies", "NYS Accounting System User Procedure Manuals" (under Highlights).

 
Questions:

Please direct questions to the Bureau of Accounting Operations, Revenue Processing Section: