To notify agencies of revisions to the New York State Accounting System User Procedure Manual – Controls and Special Procedures, Volume XI - Accounting for Federal Grants

• Section 5.0200 – The minimum threshold at which a Single Audit must be conducted was raised from $300,000 to $500,000 in federal award expenditures - effective for fiscal years ending after December 31, 2003.
  
  
• Section 5.0300 –
  • The Statistic Types Required on All Voucher Payments section has been rewritten to clarify the descriptions for the three statistic types that must be used on federal funds voucher payments.  It is anticipated that this clarification will eliminate the substantial and material number of statistic type misclassifications on payment vouchers.

Under the provisions of the Federal Funding Accountability and Transparency Act (FFATA) of 2006 (P.L. 109-282), the Office of Management and Budget (OMB) is required to establish a publicly available online database (http://www.federalspending.gov) containing information about entities that are awarded federal grants, loans, contracts, etc.  While many of the requirements of FFATA are specific to federal agencies, it is anticipated that, in the very near future, recipients of federal awards will be required to electronically report to the Federal government information on the status of federal awards, CFDA numbers, and detailed records of payments to beneficiaries, subrecipients and other payees. The passage and implementation of this Act once again emphasizes the need to ensure that all data entered in the State’s central accounting system is complete and accurate at all times.

Federal Grant Refund Procedures:
Please contact the Bureau of Accounting Operations, General Ledger Accounting Section – Federal Grant Payment Management Unit at (518) 486-1241 for assistance.