This bulletin provides State agencies with the state Fiscal Year 2009-2010 fringe benefit and indirect cost assessment rates and outlines the procedures for payment of these costs.

State Fiscal Year 2009-10 Rates:

Federal Funds

All state departments and agencies are required to pay the full fringe benefit and indirect cost shown on OSC invoices. Payments at less than the full rate require specific legislation, regulation or an approved waiver from the Division of the Budget.   In some cases, Federal Grants allow greater Indirect Cost recoveries than that billed on the CTL610.  When this occurs, Agencies must use Object Code 35320 (Refunds & Reimbursements) for that portion of the indirect cost    payment that exceeds the assessed amount.

Journal Vouchers, using batch type FBP, may be entered and released at agency terminals provided they are mailed, with an error-free copy of the batch control list (BCL), within 48 hours after they are entered to:

Office of the State Comptroller
Bureau of State Accounting Operation
Revenue Accounting Section
110 State Street – 9th Floor
Albany, NY  12236

Charge lines on the JV should be coded as follows:

• Expenditure objects must be:
  - 58800 for Fringe Benefits 
  - 59400 for Indirect Costs
• Revenue Credits must contain the coding outlined in the following table.

Definitions, legal authority, detail billing and payment procedures are outlined in Section 6.0200 of the NYS Accounting System User Procedure Manual- Controls and Special Procedures (Volume XI) published on OSC’s website (www.osc.state.ny.us) under “Comptroller’s News for State Agencies”.

• Tim Bosko
  (518) 486-1223   tbosko@osc.state.ny.us
• Krista Leslie
  (518) 474-8991   kleslie@osc.state.ny.us