Office of the New York State Comptroller

Procurement and Disbursement Guidelines

Bulletin Number: A-619
Date Issued: 01/21/2011 Date Last Updated: 01/21/2011
Bulletin Name: Year End Procedure - Split Payroll
PURPOSE To explain the method of determining the appropriation charges to be used for the March/April 2011 and March/April 2012 year-end payroll allocation percentages.  The programmed payroll allocation (split charge) will generally apply to all funds except Federal Funds and Capital Projects Funds.
PERSONAL SERVICE
SEGREGATIONS

In January 2011, OSC will provide State agencies and the Division of the Budget with special accounting system reports (CTL620P) that provide the projected status of personal service segregations through the end of SFY 2010-11.  This report will enable agencies to work with budget examiners to ensure that sufficient appropriation authority is available to finance all remaining payrolls for the balance of the fiscal year. 

NOTE:  Failure to segregate sufficient funds to finance actual and projected personal service payments will result in administrative actions to withhold the processing of non-personal service budget certificates until the personal service segregation deficiency(ies) are fully addressed.
FISCAL YEAR 2011-12
Year-End Allocation

INSTITUTION PAYROLL – April 7, 2011

Payday is the Thursday following the end date of the payroll period.The regular bi-weekly payroll for INSTITUTION checks dated April 7, 2011 (period 26-Lag and 27-Current) will be used by the Office of the State Comptroller to calculate the amount charged to 2010 and 2011 appropriations.

  • 60 percent, representing 6 days, is chargeable to 2010-11 appropriations
  • 40 percent, representing 4 days, is chargeable to 2011-12 appropriations

ADMINISTRATION PAYROLL – April 13, 2011

Payday is the Wednesday at the end of the payroll period.The regular bi-weekly payroll for ADMINISTRATION checks dated April 13, 2011 (period 26-Lag and 1-Current) will be used by the Office of the State Comptroller to calculate the amount charged to 2010 and 2011 appropriations.

  • 10 percent, representing 1 day,  is chargeable to 2010-11 appropriations
  • 90 percent, representing 9 days, is chargeable to 2011-12  appropriations

INSTITUTION PAYROLL - April 5, 2012

  • 70 percent, representing 7 days, is chargeable to 2011-12 appropriations
  • 30 percent, representing 3 days, is chargeable to 2012-13 appropriations

ADMINISTRATION PAYROLL - April 11, 2012

  • 20 percent, representing 2 days, is chargeable to 2011-12 appropriations
  • 80 percent, representing 8 days, is chargeable to 2012-13 appropriations
QUESTIONS?       Direct questions on this bulletin to your Appropriation Section account representative, Dave Krein at (518) 474-1217 or Debbie Hilson at (518) 474-4023