Office of the New York State Comptroller

Procurement and Disbursement Guidelines

Bulletin Number: A-62
Date Issued: 2/16/1983 Date Last Updated: 2/16/1983
Bulletin Name: Structured Attribute Codes
Introduction:

The purpose of this bulletin is to identify a standard coding structure for reporting attributes. The coding structure, while reasonably consistent with the conversion coding structure, eliminates unnecessary coding restrictions. Agencies planning to add or change attributes are required to conform with this coding structure.

 
Reason for Requiring This Coding Structure:

Structured coding of attributes provides the basis for meaningful sequencing of data in most management and budgetary reports, journals and ledgers. Statewide uniformity, as described herein, must be maintained to enable the various outputs to be produced.

 
Attribute Coding Structure:

The coding structure for each attribute is described below:

Attribute
Position
Description
Organization
1-2
 Department Code
(10 numeric)
3-5
 Division Code
 
6-10
 For agency use
     
Program
1
 A(Other than capital)
(10 alpha-numeric)   G(Capital)
 
2-4
 Major Program to be assigned by the Appropriation Section, not restricted to old codes.
 
5-9
 For agency use
 
10
 Agency Indicator
     
Project
1-2
 Department
(10 alpha-numeric)
3-10
 For agency use
     
Fund
1-3
 Fund
(10 alpha-numeric)
4-5
 Sub Fund
 
6-10
 For agency use

 
Questions: If there are any questions on this bulletin, please contact the Information Center (518) 473-1170.