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Office of the New York State Comptroller

Procurement and Disbursement Guidelines

Bulletin Number: A-631
Date Issued: 3/12/2012 Date Last Updated: 3/12/2012
Bulletin Name: Year End Procedure – Split Payroll
PURPOSE

To explain the method of determining the appropriation charges to be used for the March/April 2012 and March/April 2013 year-end payroll allocation percentages.  The programmed payroll allocation (split charge) will generally apply to all funds except Federal Funds and Capital Projects Funds.

PERSONAL
SERVICE

SEGREGATIONS
In February 2012, OSC provided State agencies and the Division of the Budget with special accounting system reports (CTL620P) that provide the projected status of personal service segregations through the end of SFY 2011-12.  This report will enable agencies to work with budget examiners to ensure that sufficient appropriation authority is available to finance all remaining payrolls for the balance of the fiscal year. 

NOTE:  Failure to segregate sufficient funds to finance actual and projected personal service payments will result in administrative actions to withhold the processing of non-personal service budget certificates until the personal service segregation deficiency(ies) are fully addressed.

FISCAL YEAR
2011-12
Year-End
Allocation
INSTITUTION PAYROLL – April 5, 2012
Payday is the Thursday following the end date of the payroll period.The regular bi-weekly payroll for INSTITUTION checks dated April 5, 2012 (period 25-Lag and 26-Current) will be used by the Office of the State Comptroller to calculate the amount charged to 2011 and 2012 appropriations.
  • 70 percent, representing 7 days, is chargeable to 2011-12 appropriations
  • 30 percent, representing 3 days, is chargeable to 2012-13 appropriations

ADMINISTRATION PAYROLL – April 11, 2012
Payday is the Wednesday at the end of the payroll period.The regular bi-weekly payroll for ADMINISTRATION checks dated April 11, 2012 (period 26-Lag and 1-Current) will be used by the Office of the State Comptroller to calculate the amount charged to 2011 and 2012 appropriations.

  • 20 percent, representing 2 days, is chargeable to 2011-12 appropriations
  • 80 percent, representing 8 days, is chargeable to 2012-13  appropriations

FISCAL YEAR
2012-13
Year-End
Allocation

INSTITUTION PAYROLL - April 4, 2013

  • 70 percent, representing 7 days, is chargeable to 2012-13 appropriations
  • 30 percent, representing 3 days, is chargeable to 2013-14 appropriations

ADMINISTRATION PAYROLL - April 10, 2013

  • 20 percent, representing 2 days, is chargeable to 2012-13 appropriations
  • 80 percent, representing 8 days, is chargeable to 2013-14 appropriations

QUESTIONS?      

Direct questions on this bulletin to the Bureau of State Accounting Operations – Appropriation Section at (518) 474-4023 or by email addressed to Appropriations@osc.state.ny.us.