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Procurement and Disbursement Guidelines

Bulletin Number: A-632
Date Issued: 04/04/2012 Date Last Updated: 04/04/2012
Bulletin Name: Major Federal Programs Subject to CMIA Agreement: SFY 2012-13
PURPOSE

To provide important information concerning those “major” federal programs which are subject to the Treasury-State Agreement (TSA #20) that governs the State’s cash management of federal funds.

FEDERAL FUNDS – MAJOR PROGRAM THRESHOLD

The Cash Management Improvement Act of 1990 (CMIA) was enacted by the federal government to ensure efficiency, effectiveness and equity in the exchange of funds between the states and the federal government, for most federal assistance programs.  The CMIA regulations (31 CFR Part 205) require the State annually to amend its TSA, updating the terms of CMIA implementation by revising the list of major Federal assistance programs subject to the TSA.  For SFY2012-13, the State’s CMIA major program threshold is $193,013,000, which was calculated based on data contained in the State’s Single Audit for the fiscal year ended 3/31/2011. 

While most federal funding is, in fact, subject to the cash management principles embodied in CMIA, those larger programs with annual disbursements in excess of the CMIA threshold will also be subject to CMIA interest calculations.  Prior to the start of the State fiscal year, DOB and/or OSC, which jointly manage the State’s response to most CMIA requirements, will notify affected State agencies regarding changes in CMIA program coverage during the upcoming SFY.


30-DAY NOTICES

The State is required to notify the federal government within 30 days of becoming aware of any changes to federal programs that may need to be reflected in the TSA.  State agency CMIA contacts, therefore, are required to notify CMIA staff in DOB and OSC immediately of any such change, or potential change that comes to their attention. Types of changes that require notification include changes to a program’s funding technique, changes in check clearance patterns, and the addition of a program to the TSA because program disbursements exceeded the CMIA program threshold for a given TSA period.

The State is legally bound by the terms of the TSA until those terms are changed, by mutual consent of both federal and state CMIA officials, through amendment(s) to the TSA.  If an agency CMIA contact believes an action must be taken which arguably might be deemed as ignoring or violating any of the terms of the TSA, however minor, the agency contact cannot independently undertake such action.  First the agency contact must advise DOB and OSC CMIA staff of the recommended action.  DOB and OSC, usually with input from the state’s CMIA consultant, will determine that the recommended action either (1) does not violate terms of the TSA, or (2) will need to be approved by Treasury Department CMIA staff, and the TSA possibly amended.  If the recommended action leads to TSA negotiations between DOB/OSC and Treasury Department staff, the agency CMIA contact will be fully involved in all discussions, and may represent the State as the federal program subject matter expert.

MAJOR FEDERAL ASSISTANCE PROGRAMS COVERED BY TSA

New York’s Federal Program Listing For TSA #20 (SFY2012-13)

Added

CFDA No.

Federal Program

 

10.551

Supplemental Nutrition Assistance Program

 

10.555

National School Lunch Program

 

10.557

Special Supplemental Nutrition Program for Women, Infants, & Children                                                               

 

10.561

State Administrative Matching Grants For the Supplemental Nutrition Assistance Program

 

17.225-F

Unemployment Insurance – Federal Benefit Account and Administrative Account

 

17.225-S

Unemployment Insurance – State Benefit Account

 

20.205

Highway Planning and Construction

X

66.458

Capitalization Grants for Clean Water State Revolving Funds

 

84.010

Title I Grants to Local Educational Agencies

 

84.027

Special Education – Grants to States

 

84.367

Improving Teacher Quality State Grants

X

84.389

Title I Grants to Local Education Agencies, Recovery Act

X

84.391

Special Education Grants to States, Recovery Act

 

84.394

State Fiscal Stabilization Fund (SFSF) - Education State Grants, Recovery Act

X

84.397

State Fiscal Stabilization Fund (SFSF) - Government Services, Recovery Act

 

93.558

Temporary Assistance For Needy Families

X

93.563

Child Support Enforcement

 

93.568

Low-Income Home Energy Assistance

 

93.575

Child Care and Development Block Grant

X

93.596

Child Care Mandatory & Matching Funds of Child Care & Dev. Fund

 

93.658

Foster Care – Title IV-E

 

93.659

Adoption Assistance

 

93.667

Social Services Block Grant

X

93.714

Emergency Contingency Fund for Temporary Assistance for Needy Families State

 

93.767

State Children’s Insurance Program

 

93.778

Medical Assistance Program (Medicaid/Title XIX)

 

96.006

Supplemental Security Income


QUESTIONS Direct questions on this bulletin to Mike Affinito (OSC) at 518-486-1241 or Jim Kaufman (DOB) at 518-474-8725.