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All hard copy batches sent to OSC
are limited to 75 documents per batch. In addition, each
document is limited to 950 transactions. (On vouchers,
for example, each payee, invoice or charge line represents
a separate transaction.)
Listed below is a further explanation
of each batch type code and exceptions to document limits
within a batch.
Appropriation, Segregation, Cost Center Documents
Code Description
| AAD |
Used when processing Appropriation
Add/Delete Documents. (OSC use only) |
| ACH |
Used when processing Appropriation
Change Documents. (OSC use only) |
| A05 |
Used when processing Appropriation
Rollover Documents. (OSC use only) |
| CCP |
Used when processing Cost Center Plan
Documents. |
| F05 |
Used when processing Cost Center Profile
Documents. |
| H05 |
Used when processing Roll-Up Table
Documents. |
| INT |
Used when processing Interchange/Apportionment
Documents. |
| ITR |
Agency entered Interchanges - Suspended |
| SEG |
Used when processing Segregation Documents. |
| SGC |
Agency entered EZ Segregations - Suspended |
| SGR |
Agency entered Segregations
( A, C, D) - Suspended |
| SGS |
Segregations - SUNY use only |
| S05 |
Used when processing Segregation Rollover
Documents. (OSC use only) |
Encumbrance Documents
Code Description
| 009 |
Used when processing the Encumbrance
Abstract (AC1166) to encumber agency optional encumbrances. |
| E10 |
Used when processing purchase orders
over $50,000, except for printing. |
| E20 |
Used when processing printing purchase
orders over $50,000. |
| ECC |
Used when processing Contract Encumbrance
documents. |
| EFL |
USED ONLY BY SUNY FOR THEIR FLEXIBILTY
PROGRAM. |
| QPP |
Quick Purchase Order |
Contract Documents
Code Description
|
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| QCT |
Quailified Quick Contract |
|
|
| QPC |
Quick Purchase Contracts |
| QPP |
Quailified Quick Purchase Orders
|
| TBP |
Lowest Price IFB Contracts and related
Amendments including Construction Contracts and
Change Orders |
| TBV |
Best Value (RFP) Contracts and related
Amendments |
| TCA |
Address Changes |
| TGG |
Grant Contracts and related Amendments
|
| TNC |
T Contract Changes (Under $15,000).
|
| TNT |
Used when processing AC340's
for Quick Contracts (Contracts below OSC Approval
Threshold). Maximum 1 contract per batch. |
| TPC |
Used when processing OGS Purchase
Contracts. (OSC use only) |
| TQM |
Architect, Engineering, Surveying
(Non-Quick Only), Railroad, Repayment and Intergovernmental
Agreements, Land Purchase and Sale Contracts, Leases
and their associated amendments and AC-340's |
|
|
Expenditure Documents
Code
Description
| APR |
Used to process refund payments for
unclaimed funds. (OSC use only) |
| CRA |
Used to process refund payments for
agency refunds. |
| FBV |
Used to process Fringe Benefit Billing
Payments. |
| JCR |
Used to process refund payments for
Justice Court. (OSC use only) |
| KCP |
Used to process interest payments
on Scheduled Contract Payment Vouchers. (OSC use
only) |
| KPP |
Used to process interest payments
on Quick Pay Vouchers. (OSC use only) |
| KPV |
Used to process Quick Pay Vouchers
for invoices which do not exceed dollar limits established
for the agency. This batch type cannot be used for
employee travel, refunds or advance account
reimbursements. |
| KRA |
Used to process Quick Pay Refunds
which do not exceed dollar limit established for
the agency. This batch type cannot be used
for employee travel, vendor payments or advance
account reimbursements |
| KTV |
Used to process Quick Pay Travel Vouchers
for travel payments which do not exceed dollar limits
established for the agency. Both employee
and vendor travel payments may be made using this
batch type. |
| PAY |
Used to process Payroll Vouchers
(OSC use only) |
| VCA |
Used when processing Cash Advance
Vouchers (AC874) to
establish or adjust
a cash advance account. |
| VCC |
Used for processing miscellaneous
contract payments. (Includes ALL GRANT CONTRACT
PAYMENTS) |
| VCD |
Used to process Contract Payment
Requests (AC1319) for construction contract payments.
|
| VCL |
Used to process voucher
payments for lease contracts.
NOTE: Utility payments, energy payments
or miscellaneous
escalator
charges associated with a lease agreement
should
also use this batch type. |
| VDS |
Debt Service Payments |
| VGC |
Grant Contract Payments |
| VIW |
Used to process Investment Warrants.
(OSC use only) |
| VJT
|
Used to process Court Awards, Judgements
and Taxes on State owned land. |
| VLA
|
Used to process non-contract State-Aid
payments. (Including student aid and student waivers)
|
| VLC |
Used to process Land Claims payments.
|
| VLL
|
Used to process Lien vouchers.
(OSC use only) |
| VMA
|
Used to process Employee Moving
Expense Reimbursement. |
| VMF |
Used to process voucher payments
to individuals, hospitals, laboratories and corporations
for medical services rendered to wards of the State.
|
| VNC |
Used to process interest payments
to Not-For-Profit contractors. |
| VNL |
Used to process loans to Not-For-Profit
contractors. |
| VPC |
Used to process procurement card payments
(OGS use only) |
| VPD |
Used to process payroll deductions.
(OSC use only) |
| VPM |
Vouchers Payable Maintenance |
| VPN |
Used to process printing vouchers.
(Non-contract) |
| VPP |
Used to process voucher payments
against Printing Contracts. |
| VPR |
Used when processing vouchers which
must be audited by Payroll Audit. This includes
vouchers for Back Salary Awards, T.I.A.A. and Maintenance
Refund Vouchers. |
| VPZ |
Used to process payroll maintenance
vouchers. |
| |
|
| VRN |
Used to reimburse a non-travel
cash advance (petty cash or special). |
| VRT
|
Used to reimburse a travel advance.
|
| VSM
|
Used to process a payment through
the voucher entry/correct conversation against a
Contract that has Scheduled Contract Payments. |
| VSP |
Used to process Scheduled Contract
Payments. These batches are system generated with
one document per batch. |
| VTR
|
Used to process travel payments over
$250. |
| VTS
|
Used to process travel payments for
$250 or less. |
| VWT |
Expedited World Trade Center Vouchers
|
| V01 |
Used to process payments from $1-$2500
for goods and services not requiring a more specific
batch type. Non-Contractual utility and energy payments
may be included in this batch type. |
| V02
|
Used to process payments for goods
and services over $2500 not requiring a more specific
batch type. Non-Contractual utility and energy payments
may be included in this batch type. |
| WIW |
EFT Investment Warrant |
| WLA |
Wire Local Assistance - OSC use only |
Revenue Documents
Code
Description
| PAY |
Used when processing salary refunds.
|
| RCR
|
Used when processing Revenue Contract
Receipts documents. |
| REC |
Used when processing Report of Moneys
Received documents at agency terminals. |
| REF |
Used when processing Refund of Appropriation
Expenditure documents. |
| REV |
Used when processing Report of Moneys
Received documents. |
| RFD
|
Used when processing Refund of Appropriation
Expenditure documents at agency terminals. |
Expenditure/Revenue Transfers
Code Description
| CJV
|
Used when processing Cost Center
Journal Transfer documents. |
| FBP |
Used to process a Fringe Benefit
Payment. |
| JGS |
Used to process OGS Journal Transfers.
|
| JPC |
JV - Procurement Card |
| JRT
|
Used to process Revenue Transfer
documents. All objects must be within the Revenue
coding classification starting with "3".
|
| JTR
|
Used to process Revenue Transfer
documents entered at agency terminals. All objects
must be within the Revenue Coding classification
starting with "3". |
| JVC |
Used when processing Journal Transfer
documents which affect contract expenditures. |
| JVR
|
Used when processing Journal Transfer
documents which have object coding other than Revenue
and do not affect contract expenditures. |
Other
Code Description
| AUD |
Used to process the Audit Profile
Agency Rating (AC2400) to update or add an audit
rating for an agency. (OSC use only) |
| PNA |
Used when processing Payee Name/Address
Documents. (OSC use only) |
| SUB |
Used when processing Subledger Maintenance
Documents. |
| TEN
|
Used when processing 1099 Adjustment
Documents. (OSC use only) |
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