Sections 4.1501 through 4.1503
contain instructions on how to fill out Journal Transfer
documents.
There are several variations or types of Journal Transfers
used in New York State. Generally, journal transfers are
used to record accounting entries for redistribution,
reclassification or corrections for which other means
of entry into the central accounting system are not available.
Accounting System users typically fill out one
form - AC22 Journal Transfer/Revenue Transfer with coding
necessary to affect the desired accounting transaction
or adjustment.
Expenditure
Journal Vouchers adjust
previously recorded voucher transactions or correct positing
errors. Journal
Vouchers:
- Transfer
expenditures from one program to another
- Transfer
expenditures from one agency to another
- Redistribute
expenditures previously charged to a fund and/or object
of expense
- Correct
voucher coding errors
Revenue Transfers
adjust previously
recorded revenues:
- Transfer
receipts from one fund/account to another fund/account
- Redistribute
revenues previously credited to a fund and/or subfund
- Reclassify
previously recorded receipts
- Correct
cash receipt posting errors
Journal
Transfers
generally
record 'hybrid' transfers where either side of the transaction
(debit or credit) is to an expenditure or a revenue object:
- Record an expense in an operating fund and a revenue in a fiduciary or
agency fund (e.g. payment of fringe benefits).
- Reimburse centralized service costs by recording an expenditure in an operating
fund and a revenue in an internal service fund (e.g.
payment of OGS centralized service costs)
- Record a statutory operating transfer from one fund to another (e.g. fund
sweeps and transfers).
- Record
a reduction of receipts and increase refund expense.
(e.g. tax refunds)
Listed below are the different kinds of Journal Transfer
documents, their usage and instruction reference. |
