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New York State Accounting System User Procedures Manual

Volume Name
MANAGEMENT REFERENCE GUIDE
Volume
1
Date
06/20/07
Section Name
Table of Contents
Section
1.0000
Section Name Revised
1 TABLE OF CONTENTS 01/31/96
2 USER PROCEDURE MANUAL
2.0100 Introduction to the NYS Accounting System 
User Procedure Manuals
04/01/82
2.0200 Structure of the Manuals 04/01/82
2.0300 Procedure Presentation Methods 04/01/82
2.0310 Manual Procedure Work Steps 04/01/82
2.0320 Document Descriptions 04/01/82
2.0330 Procedure Presentation Methods-Report Descriptions 04/01/82
2.0500 The Accounting Codes Manual 05/15/92
3 OVERVIEW OF THE NEW YORK STATE ACCOUNTING SYSTEM
3.0100 New York State Financial Cycle 05/01/06
3.0200 New York State Financial Accounting  05/01/06
3.0300 Scope of NYS Accounting System 04/01/82
4 AGENCY REPORTS
4.0100 Overview of Agency Reports 05/01/06
4.0150 Report Viewing Using Web Control-D 06/20/07
4.0200 Report Descriptions and Samples 01/31/96
ASC061-Appropriations Due to Lapse 11/29/05
ASC062-Prior Appropriations Not Due to Lapse 11/29/05
ASC210-Federal DHHS Report of Disbursements by Agency 11/29/05
ASC220-Federal DHHS Report of Disbursements 11/29/05
ASC280-Cost Center Reporting Attribute Listing  11/29/05
ASC280L-Lapsed Cost Center Reporting Attribute List 11/29/05
ASC330-Active Cost Center by Segregation 11/29/05
BUD049-Appropriation/Segregation Accounts Including Lapse  11/29/05
BUD049C-Appropriation/Segregation Accounts (For Selected Funds) 11/29/05
BUD049L-Lapsed Appropriation /Segregation Accts 11/29/05
BUD060-Cost Center Status by Segregation 11/29/05
BUD065-Cost Center Performance Report 11/29/05
BUD155-Disbursements by Agency, Fund and Appropriation Category-Current, Carryovers and Re-appropriations 11/29/05
BUD156-Disbursements by Department, Fund, Agency Summarized by Appropriation Category-Current, Carryover and Re-Appropriations  11/29/05
BUD200-Prior Fiscal Year Obligations Charged to Current Year 11/29/05
CON070-Listing of Retainage by Contract 11/29/05
CON260-Agency Contracts Approved or Rejected 11/29/05
CTL090-Reports of Charges by Other Agencies 11/29/05
CTL440-Outstanding Encumbrances by Segregation 11/29/05
CTL440L-Lapsed Encumbrances by Segregation 11/29/05
CTL470-Expenditure Analysis  11/29/05
CTL620-Negative Segregation Status 11/29/05
CTL650-Special Accumulator Analysis 11/29/05
ENC040-Outstanding Encumbrances by Originating Agency 11/29/05
ENC040L-Lapsed Encumbrances by Originating Agency 11/29/05
ENC060-Contract Listing  11/29/05
JOURNAL010-Revenue Journal 11/29/05
JOURNAL020-Appropriation Journal  11/29/05
JOURNAL030-Segregation Journal  11/29/05
JOURNAL040-Refund of Appropriation Expenditure Journal  11/29/05
JOURNAL050-Encumbrance Journal  11/29/05
JOURNAL060-Expenditure Journal  11/29/05
JOURNAL070-Expenditure Adjustment Journal  11/29/05
JOURNAL080-Disbursement Journal 11/29/05
LAP130-Lapsed Appropriation Payment Schedule 11/29/05
LED010-Appropriation/Segregation Ledger Abstract 11/29/05
LED040-Fund/Subfund Ledger  (Cash Basis) 11/29/05
LED070-Acconts Receivable Ledger 11/29/05
PCM010-Personal Car Mileage Transactions by Agency 11/29/05
PCM010Y-Personal Car Mileage Transactions by Agency - Year End 11/29/05
PCM050-Personal Car Mileage Summary by Traveler Exceeding Requested Miles 11/29/05
REV052-Accounts Receivable - Balances 11/29/05
REV053-Accounts Receivable - Capital Projects 11/29/05
REV170-Cash Receipts by Originating Agency 11/29/05
REV180-STIP Interest Distribution by Agency/Fund/Subfund 11/29/05
VOU065-Payee List by Agency and Voucher 11/29/05
VOU081-Check Payments to ACH Enrollees 11/29/05
VOU360-Liquidation Warning Report 11/29/05
VOU371-Insufficient Cash Fund Error Report 11/29/05
VOU452-Quick Pay Voucher Backlog Report 11/29/05
VOU632-Voucher Not Received by OSC within 8 days of Incurring Interest 11/29/05
VOU690-Paid Interest Report 11/29/05
VOU710-Invoice Processing Time Trend Report 11/29/05
VOU711-Quick Pay Processing Time Trend Report 11/29/05
VOU712-Quick Pay Travel Processing Time Trend Report 11/29/05
VOU713-Scheduled Contract Payment Processing Time Trend Report 11/29/05
VOU750-Interest Expenditures by Agency/Segregation/Cost Center 11/29/05
VOU760-Interest Payments /Reasons 11/29/05
VOU788-Resubmitted Voucher Listing 11/29/05
VOU910-VSP Batches Awaiting Agency Correction 11/29/05
VOU911-SCP Payments in Error-Payments Not Processed 11/29/05
VOU915-VSP Batches Awaiting Agency Certification 11/29/05
VOU930-KPV & KTV Batches Awaiting Certification 11/29/05
VOU943-Listing of Taxable Employee Travel Payments by Agency 11/29/05
4.0400 Inquiry Conversations 05/01/06
A APPENDIX- STANDARD PROCEDURES
A.0100 Document Number Assignment 04/01/82
A.0200 Batching 04/01/82
A.0300 Batch Split 04/01/82
A.0400 Batch Control List (BCL) 04/01/82
A.0600 Batch Balance Correction 04/01/82
A.1100 Online Batch Header Entry 04/01/82
A.1200 Online Batch Header Correction 04/01/82
A.1300 Online Batch Split 04/01/82
A.1500 Online Batch Status Inquiry 04/01/82