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New York State Accounting System User Procedures Manual

Volume
REVENUE
Volume
IV
Date
4/1/87
Section Name
Report of Moneys Received - Overview
Section
4.0100
                
                 REPORT OF MONEYS RECEIVED OVERVIEW

     A cash receipt is the recognition of moneys received from internal or external sources.  The Report of Moneys Received documents (AC909 and AC2405) are used to classify revenues and record cash receipts on the Central Accounting System (CAS). Additionally, these documents are used by the Division of Treasury for fund and bank deposit information.  Cash receipts can then be controlled and bank deposits verified.  It is important, therefore, that the Report of Moneys Received document be correctly completed, and processed to ensure the proper accounting entries are made on the CAS.

     The Report of Moneys Received documents provide information to record cash receipts resulting from:

  • agency operations
  • reimbursements of accounts receivables
  • unidentified revenues
  • drawdown of moneys from sole custody accounts not on the system
  • expenditure refunds relating to a lapsed appropriation
  • revenue contracts or repayment agreements (using the AC2405)

        REPORT OF MONEYS RECEIVED - DOCUMENT FLOW

     The Report of Moneys Received documents are prepared by agencies as well as OSC.  The primary source of information used in preparing these documents is the remittance along with any accompanying documentation.

     After the documents are prepared, agencies enter and suspend batches in the Central Accounting System. Agencies then forward the OSC copy to the Revenue Processing Unit, Bureau of Accounting Operations.  The actual remittance and corresponding Treasury copies are sent to the State Treasury who deposits the remittance into the State's bank accounts.  Reports are generated from the system to assure the entry of all cash receipt information.  Revenue reporting also allows management information to be reported for OSC use in the preparation of official financial statements.