REPORT OF MONEYS RECEIVED OVERVIEW
A cash receipt
is the recognition of moneys received from internal or
external sources. The Report of Moneys Received
documents (AC909 and AC2405) are used to classify revenues
and record cash receipts on the Central Accounting System
(CAS). Additionally, these documents are used by the Division
of Treasury for fund and bank deposit information.
Cash receipts can then be controlled and bank deposits
verified. It is important, therefore, that the Report
of Moneys Received document be correctly completed, and
processed to ensure the proper accounting entries are
made on the CAS.
of Moneys Received documents provide information to record
cash receipts resulting from:
- agency operations
- reimbursements of accounts receivables
- unidentified revenues
- drawdown of moneys from sole custody
accounts not on the system
- expenditure refunds relating to
a lapsed appropriation
- revenue contracts or repayment
agreements (using the AC2405)
REPORT OF MONEYS RECEIVED - DOCUMENT FLOW
of Moneys Received documents are prepared by agencies
as well as OSC. The primary source of information
used in preparing these documents is the remittance along
with any accompanying documentation.
documents are prepared, agencies enter and suspend batches
in the Central Accounting System. Agencies then forward
the OSC copy to the Revenue Processing Unit, Bureau of
Accounting Operations. The actual remittance and
corresponding Treasury copies are sent to the State Treasury
who deposits the remittance into the State's bank accounts.
Reports are generated from the system to assure the entry
of all cash receipt information. Revenue reporting
also allows management information to be reported for
OSC use in the preparation of official financial statements.