A State agency may establish, as
authorized and defined in Section 115 and 109 of the State
Finance Law, an advance account for petty cash, travel, special
payroll payments and/or other special purposes.
account funds are established from money (excluding Federal
funds) appropriated to the agency.
accounts established under these sections are operated and
maintained on the imprest basis, i.e. cash on hand or in bank,
plus vendor's invoices/petty cash vouchers/receipts plus reimbursement
vouchers in transit, must equal the amount of the established
fund at all times. All cash shortages are the responsibility
of the custodian in charge of the advance.
on how to establish, maintain, account for, reimburse, reduce,
increase and liquidate an advance account are in the following
sections of this manual as are internal control guidelines
and year-end procedures for advance accounts.