The purpose of this section is
to describe the annual year-end procedure required to
rollover an advance(s). Agencies who wish to transfer
the charge for their advances must process a Journal Voucher/Revenue
Transfer to transfer the appropriation charges from the
old to the new fiscal year appropriation. This process
is referred to as a “Cash Advance Rollover”.
ROLLOVER OF CASH ADVANCES
The rollover is accomplished by preparing a Journal
Voucher/Revenue Transfer Continuation With Tail (AC 2414),
and a Batch Transmittal
(AC 2387). These forms must be completed and submitted
no later than 15 days after the close of fiscal year to:
Office of the State Comptroller
Bureau of Accounting Operations
110 State Street - 9th Floor
Albany, New York 12236
If you have not rolled
over your advances to current year appropriations your
advance may be permanently charged to a lapsed appropriation.
In these cases, increases, reductions or liquidations
of your advance will require special handling by OSC.
Instructions for rolling over an advance or changes to
permanently charged advances may be obtained from the
Manager or Assistant Manager of Revenue Processing and
State Receivables, (518)474-4018.
Note: OSC forms
mentioned in this section may be obtained from the State
Comptroller's website under News for State Agencies at
the bottom of the web page.