This section describes the procedures
to reduce a cash advance. Reducing a cash advance can
be voluntary on the part of the agency or could be required
by OSC. Any State department or agency holding a temporary
cash advance(s) past the advance expiration date, or any
temporary State agency that is expected to discontinue
operation at the close of the current fiscal year must
return the full amount of the advance.
REDUCE A CASH ADVANCE
- Prepare a check in the amount of the reduction payable
to the Commissioner of Taxation and Finance.
- Prepare a Refund of
Appropriation Expenditure (AC 1286), for the amount
of the reduction to the advance, as described in Section
5.1100 of the User Procedure Manual, Volume IV,
Revenue. All forms forwarded to
OSC for processing must reference the name of the advance
and the corresponding Cash Advance sub-ledger number.
- Forward the check and Treasury copy of the AC1286
Department of Taxation and Finance
Division of the Treasury
PO Box 22119
Albany, New York 12201-2119
- Forward the OSC copy of the AC 1286 with
a batch transmittal to:
Office of the State
Bureau of Accounting Operations
110 State Street - 9th Floor
Albany, New York 12236
CHARGED TO LAPSED APPROPRIATIONS
returned to liquidate or reduce advance(s) charged to
lapsed appropriations will not reduce the receivable on
OSC’s records without the proper coding. Agencies
must contact the Revenue Processing Unit for coding instructions
in order to properly liquidate the advance.
related to returning advances or coding can be directed
to the Manager or Assistant Manager of Revenue Processing
at (518) 474-4018.
Note: OSC forms
mentioned in this section may be obtained from the State
Comptroller's website under News for State Agencies at
the bottom of the web page.