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New York State Accounting System User Procedures Manual

Volume Name
CONTROLS AND SPECIAL PROCEDURES
Volume
XI
Date
10/25/04
Section Name
Advance Accounts - Increasing an Advance
Section
4.0260
          

     This section describes the procedure to request an increase to an existing authorized advance account.

CASH ADVANCE VOUCHER (AC 874) AND OTHER REQUIREMENTS

          A request to increase an existing advance is made on a Cash Advance Voucher (AC 874). The request must be signed by the finance officer of the agency. Justification for the increase is required and must be included and/or attached to the request. The Batch Transmittal (AC 2387) must have batch type 'VCA'.  All forms forwarded to OSC for processing must reference the name of the advance and the corresponding Cash Advance Subledger number.

          The AC 874, the AC 2387 and supporting justification are processed as outlined in Section 4.0210 of this manual as a request for a new advance account.

          Object codes to be used on the AC 874 are the same as for a request for a new-advance account as outlined in Section 4.0210 of this manual.

OSC forms can be obtained by calling the OSC Service Desk at (518) 474-3438. 

Note: OSC forms mentioned in this section may be obtain from the State Comptrollers website under News for State Agencies at the bottom of the web page.