1. Provide change when a
department or agency collects fees, makes charges
for services or provides change for clients' and inmates'
cash accounts.
2. Provide
cash to outgoing inmates and clients.
3. Provide
cash for subpoena fees.
4. Purchase materials, supplies or
services where the amount of a single purchase does
not exceed $250. Separate invoices under $250 from
one vendor may be combined with one petty cash check
being issued in an amount over $250. Purchases
related to 'P' contracts are allowed.
5. Pay invoices
where the check issued exceeds $250 if the merchandise
received is less than $250 but the amount of freight
charged makes the total payment over $250.
6. Pay for
small claims described in Section 6.0500 of this manual
up to a maximum of $75 for non-tort claims pursuant
to Section 8 (12), (12e) and (12f), and up to maximum
of $250 for tort claims pursuant to Section 8 (12a)
of the State Finance Law.
7. Provide
salary advances to new employees in an amount not
to exceed the full amount of their net salary due.
Advances may not be used for individuals hired under
contract, temporary service or for lost payroll checks.
All advances should be repaid within 14 days or upon
receipt of the first salary check. (See Section 4.0310
of this manual for specific details.)
8. Make
partial payments against purchase orders as long as
they do not exceed $250.
9. Pay for
out of pocket purchases of necessary supplies, materials
or services (documentation required).
10. Pay
for food, refreshments - Requires a reason for expense;
names and titles of participants; reasonable charge;
original receipts.
11. Pay
for meetings, conferences, etc. - Requires same as
10 above.
12. Pay
for Notary Public fees - Requires justification and
receipts or copy of check required.
13. Pay
for tuition - Specific agency policies dictate percent
of reimbursement. Usually a copy of the bill is required.
14. Pay
for certain expenditures unique to a particular State
agency, which require specific approval and requirements
of OSC.
