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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 32
Advisory Name: 1099 Reporting for Single Payments & Non-SFS Payments
Date Issued: 12/19/2013 Date Last Updated: 12/19/2013
Subject:
Template for 1099 reporting SFS payments using a Single Payment Vendor ID and for non-SFS payments. 

Guidance:
The Internal Revenue Service (IRS) generally requires the annual reporting of payments to certain payees totaling $600 or more in a single calendar year on Form 1099.  Consistent with the Guide to Financial Operations, Chapter XII, Section 5.K.2 - Processing Payments Subject to Federal Reporting, OSC's Bureau of State Expenditures (BSE) will produce Form 1099 to payees and the IRS for reportable payments processed through a joint custody account. 

To accomplish this for reportable payments made outside the SFS or within the SFS using a Single Payment Vendor ID, Business Units (BU) must provide the tax reporting information to BSE’s Federal Reporting Unit using this template. BUs should send the completed template to the BSE Federal Reporting Unit at fedrep@osc.state.ny.us by the third business day in January.  

Alternately, a BU may report payment information directly to the IRS under the BU’s employer identification number (EIN).

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