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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 40
Advisory Name: Misc Charge Amount Field in Balancing Section
Date Issued: 10/28/2014 Date Last Updated: 10/28/2014
Subject:
Business Units must always use the invoice and distribution lines in the Statewide Financial System (SFS).

Guidance:
Guide to Financial Operations (GFO), Chapter XII, Section 5.E.3 has been added with the following information.

In order to account for payments properly, Business Units must always use the Invoice and Distribution Lines of the voucher in the SFS.  No lines in the Balancing section of the voucher in the SFS should be used, including the “Misc Charge Amount” field. Effective immediately, vouchers which contain information in the “Misc Charge Amount” field will be rejected.
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