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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 41
Advisory Name: Requisitions and Purchase Orders for Centralized Contract Purchases
Date Issued: 01/07/2016 Date Last Updated: 01/07/2016
Subject:
Using requisitions and/or purchase orders (POs) for centralized contract purchases

Reference:
Guide to Financial Operations (GFO), Chapter XI-A, Section 3 – Purchase Orders

Guidance:
This is to remind Business Units to use a requisition and/or purchase order with a contract ID reference when purchasing from centralized contracts. This includes POs where the agency plans to use the procurement card as a payment method.

The use of POs allows the State to collect, track and report useful information about the commodities and services it buys.  Business Units should ensure that POs contain an adequate amount of detail to demonstrate the specific goods or services being purchased and include this information on the purchase order line.

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