Contract Advisory No. 16

Contract Advisory
Office of Operations
Bureau of Contracts
Advisory Name
State Consultant Services Contractor's Annual Employment Reports Due May 15th
Date Issued
04/14/2015
Date Last Updated
04/18/2024

Guidance:

State agencies must require State contractors providing consultant services to report annually on employment information related to contracts. The annual employment reports must be submitted by the contractor to the contracting agency, the Office of the State Comptroller (OSC), and the Department of Civil Service (DCS). The State Consultant Services Contractor's Annual Employment Report (AC 3272-S), commonly referred to as “Form B,” is used to report the information.

The annual reports for the most recently concluded State fiscal year (April 1st - March 31st) are due no later than May 15th. It is imperative that Vendors use the correct Agency Business Unit and Department ID when submitting their Form B’s. Attention should also be given to ensure the correct information is being entered, including the contract number. For consultant service agreements that were issued from an OGS centralized contract and subject to OCS approval, the agency assigned OC number used to obtain OSC approval should be entered in the contract number field on the AC 3272-S Form B in addition to the centralized contract number.

It is recommended that agencies review and reconcile the Form Bs received to ensure that all consultant contractors have provided the requisite reporting and used the correct Agency IDs and contract numbers. If any reports are missing, agencies must reach out to their vendors to remind them of this reporting requirement and the deadline. Agencies should also advise their vendors to send only one copy of the completed report to each of the following: the contracting agency, OSC, and DCS

Reports can be emailed to OSC and DCS, and email is the preferred method of receipt. Email addresses for OSC and DCS are listed below. Complete guidance on the reporting requirements, including emailing and mailing information, can be found in the GFO section referenced below.   

[email protected]         

[email protected]

References:

Guide to Financial Operations Chapter XI, Section 18.C - Consultant Disclosure

AC 3272-S Form B