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Office of the New York State Comptroller

Core Functions

The Office of Operations is comprised of two Divisions: the Division of Contracts and Expenditures and the Division of Payroll, Accounting and Revenue Services.

Accounting Operations - The Bureau of Accounting Operations is responsible for the day-to-day maintenance of the general ledger system, accounting for all federal grants, warrants and payment records, State revenues and expenditures/disbursements, including maintaining appropriation control records and reports, and preparation of monthly, quarterly and annual "cash (budgetary) basis" financial statements.

Contracts - The Bureau of Contracts is charged with the responsibility, under Section 112 of the State Finance Law, for the pre-audit of State contracts. In 2009, the Bureau reviewed and approved approximately 36,000 State contracts and contract amendments valued at over $40 billion.

Expenditures - The Bureau of State Expenditures is responsible for meeting the Comptroller's constitutional and statutory requirement to audit all State expenditures (with the exception of those audited elsewhere in the Division) prior to payment. In 2009, over 65 million payments were made totaling over $100 billion.

Financial Reporting and Oil Spill Remediation - The Financial Reporting Section prepares the State's annual and interim financial reports on a GAAP basis and compiles the State's Financial Condition Report, Citizen's Report and Citizen-centric Report. The Section also reviews, comments on, and implements accounting and reporting standards for the State and prepares and reviews GAAP financial statements for other units in OSC. The New York Environmental Protection and Spill Compensation Fund Section, in accordance with Article 12 of the Navigation Law, is responsible for administering the New York Environmental Protection and Spill Compensation Fund (Fund) and the State's oil spill program. During the 2009-2010 fiscal year, the Oil Spill Fund collected over $16 million from responsible parties, the largest amount collected in a single fiscal year in the 33 year history of the Fund.

Payroll Services - The Bureau of Payroll Services' responsibilities include the pre-audit of personal service expenditures made to employees of the New York State Executive, Legislative and Judicial branches, the State University of New York, and the City University of New York senior colleges. The bureau generates employee paychecks, processes direct deposit and bank deposits and Workers' Compensation supplement payments, and produces tax reporting information as well as expenditure data for New York State's Central Accounting System. Over 267,000 employees were paid in 2009, valued at $14.3 billion.

Unclaimed Funds - The Bureau of Unclaimed Funds' responsibilities include ensuring that holders of unclaimed funds are in compliance with the provisions of the Abandoned Property Law, resolving disputed audit results, and collecting unreported assets. The Bureau is also responsible for promoting the maximum return of property to rightful owners through its unclaimed funds outreach effort. In fiscal year 2009-10, $218 million was returned to rightful owners. Annually more than $500 million is collected and deposited.

Shared Services - The Bureau of Shared Services was implemented in July 2008 in an effort to streamline operations and achieve organizational efficiency by centralizing administrative functions, including, business analysis, staff development, budgeting and personnel for the Office of Operations. The Bureau also houses the Office of Operations' State Agency Outreach and Training Program, which offers over 45 standardized training modules on payroll and financial management to an average of 7,000 State agency staff per year.