Office of the New York State Comptroller

Procurement and Disbursement Guidelines

Bulletin Category: Payment Processing
Bulletin Number: G-216
Date Issued: 5/20/04 Date Last Updated: 7/22/04
Bulletin Name: Payments to Verizon Companies
Purpose

This bulletin provides state agencies with the proper reference/invoice number that should be used on all voucher payments to Verizon companies.

 
Background

In recent months, Verizon has returned a substantial number of payments because the reference/invoice number was incorrect and could not be processed. When this happens, significant State and vendor resources are needed to investigate the reason(s) for returned payments. We have worked with Verizon to determine the correct reference/invoice number that should be used on vouchers. In addition to the proper coding, Verizon has asked that payments for different service types not be combined in a single payment.

 
Proper References

The following reference/invoice number coding should be used on vouchers when processing Verizon invoices. When processing invoices for different service types, a separate voucher should be prepared. Invoice continuations can be used for invoices of the same service type.

SERVICE TYPE

REFERENCE / INVOICE NO.

(Note: Please use spaces as shown in examples)

Cell Phone Wireless Service

Account Number + 2-Digit Month + 2-Digit Year (e.g. 999999 05 04)

Landline

Area Code + 7-Digit phone number + the two sets of 3-Digit Codes + 2-Digit Month + 2-Digit Year immediately following the telephone number. NO SPACES
(e.g. 51847440179757430704)
Or
10-Digit Bill No (for summary bills)

Note: Revision to Landline to accommodate agency FMS systems.

CDPD-Cellular Digital Packet Data. Wireless IP Network

5-Digit Account Number + 2-Digit Month + 2-Digit Year
(e.g. 12345 05 04)

Equipment

 

7-Digit Invoice Number + 2-Digit Month + 2-Digit Year
(e.g. 1234567 05 04)

Subpoena and Computer Searches

4-Digit Year + 6-Digit Invoice Number
(e.g. 2004123456)

Messaging/Pager Service

2 Digit Company Code + 6-Digit Account Number + 2-Digit Month + 2-Digit Year
(e.g. A1123456 05 04)

 
Questions If you have any questions regarding this bulletin, please contact the Customer Service Help Desk at (518) 474-4868 or by e-mail addressed to stexpend@osc.state.ny.us.