The State will be implementing the Statewide Financial System (SFS) in April, 2012.  With this system, no hard copy material will be delivered to OSC for payments unless specifically requested by OSC.  In SFS, vouchers will be processed electronically similar to today’s Quick Pay process.  All original source documentation and other agency records in support of the transactions must be retained by the agency in accordance with records disposition schedules.  Upon request, agencies must provide the records promptly to OSC via electronic transmission or hard copy.

Prior to the implementation of the SFS, OSC will raise the Quick Pay limits to allow agencies to become accustomed to processing payments and retaining records in the way this will be done once SFS is implemented.

In addition, OSC is raising the maximum allowable Procurement Card single transaction limit to provide for greater use of the credit card.  Raising the limit now will also give agencies greater ability to make payments during the cutover from the current Central Accounting System to SFS.

Effective February 15, 2012, the allowable dollar amounts for Quick Pay transactions will be raised as follows:

• Procurement - $1,000,000 (KPV Batch Type)
• Travel - $15,000  (KTV Batch Type)
• Tax Department Refunds - $99,999,999 (KRA  Batch Type)

Agencies not authorized to use Quick Pay and those with Quick Pay levels exceeding these limits are not affected.

The new Quick Pay levels will be available for use in the Central Accounting System (CAS) until CAS is replaced by the SFS.  There is no requirement for agencies to use the higher limits; they should be used at agency discretion.

Effective February 15, 2012, Procurement Card single transaction limits are as follows:

• For cards assigned to cardholders employed by the NYS Office of General Services – $85,000.
• For cards assigned to cardholders employed by all other State agencies - $50,000

There is no requirement for agencies to use the higher limits.  Agency discretion should be used in setting limits appropriate for the cardholder and the cardholder’s area of business need.  Agency Program Administrators will need to work with Citibank to implement any changes to transaction limits or make adjustments to existing card limits.

This Bulletin makes no change to the Citibank Travel Card program cardholder limits.