SECTION OVERVIEW AND POLICIES
The Office of the State Comptroller’s (OSC) Bureau of State Expenditures (Bureau) maintains agency contact information for various audit and operational purposes. The Bureau requires all agencies to keep this information current by updating contacts within two weeks of a change and reviewing contact information quarterly to ensure it is accurate.
Process and Document Preparation:
CONTACT INFORMATION
Agencies must review and update contact information through the OSC Online Contact System. The following chart lists the types of contacts stored by the Bureau:
| Contact Type | Contact Description | Reporting Required in Online Contact System |
|---|---|---|
| State Agency - Head of Agency |
Responsible for the operations of an agency. Ex. Commissioner, Chancellor, Executive Director |
Yes |
| State Agency - Head of Facility/Campus |
Responsible for the operations of a facility, or campus within an agency. Ex. President of a campus, Superintendent of a prison, Executive Director of a psychiatric center |
Yes, for agencies with these structures |
| State Agency - Deputy for Administration | Responsible for the administrative functions of an agency, facility, or campus. | Yes |
| State Agency - Fiscal Officer | Responsible for the procurement and business office functions of an agency, facility, or campus. | Yes |
| State Agency - Internal Auditor | Responsible for the internal audit functions of an agency, facility, or campus. | Yes |
| State Agency - Internal Control Officer | Responsible for the internal control activities of an agency, facility, or campus. | Yes, if position exists |
| State Agency - Audit Liaison | Responsible for coordinating and facilitating the audit process between OSC and the agency, facility, or campus. | Yes |
| State Agency - Voucher Authorizer | Responsible for authorizing the transmission of vouchers for payment to OSC. | Optional, see Voucher Authorizers heading in Section 4.D of this Chapter for information about the filing requirement |
Users can access the Online Contact System at
https://nysosc11.osc.state.ny.us/product/contacts.nsf/
Users can receive access to the online system by contacting OSC’s Chief Information Office helpdesk at (518) 486-6745 or by submitting the help form at https://www.osc.state.ny.us/contactupdate/support.php.
For an explanation on how to create and maintain contact information, please refer to the Online Contact System help manual and contact [email protected] with any further inquiries.
Guide to Financial Operations
REV. 09/09/2021