Operational Advisory No. 26

Operational Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Updating Agency Contacts
Date Issued
02/13/2017
Date Last Updated
09/09/2021

Subject:

Updating Agency Contact Information

Reference:

Guide to Financial Operations (GFO):

Chapter XII Section 4.B – Certification of Vouchers

Chapter XII Section 4.C – Updating Agency Contacts

Chapter XII Section 4.D – Certification of Internal Controls Over the Payment Process

Guidance:

The Office of the State Comptroller’s (OSC) Bureau of State Expenditures (Bureau) maintains agency contact information for various audit and operational purposes.

The Bureau requires agencies to keep the OSC Online Contact System current by updating required contacts within two weeks of a change and reviewing contact information quarterly to ensure it is accurate.

Update:

GFO Chapter XII Section 4.C – Updating Agency Contacts no longer requires agencies to use the OSC Online Contact System to file its voucher authorizers with OSC. Instead, agencies must complete the Voucher Authorizer Certification as part of the requirement in GFO Chapter XII Section 4.D – Certification of Internal Controls Over the Payment Process. This process involves agencies ensuring voucher authorizers are accurate in the Statewide Financial System (SFS) and/or the applicable financial management system used to certify payments. Please note, agencies must still review and update the OSC Online Contact System for the remaining contacts listed in GFO Chapter XII Section 4.C – Updating Agency Contacts.