|Subject:||Summer Session Procedures for PS&T Teachers and a New Earn Code||Bulletin No. 103|
|Employees Affected: PS&T
Teachers Working Summer Session in Institution
Agencies and the Office of Children and Family Services
To notify agencies of payroll preparation and processing for PS&T Teachers working summer session.
Status for 21P Teachers
The employees’ status on the Job Panel will remain active for contract employees whose pay basis code is 21P, even though their contract was completed on 06/16/1999 for the Institution cycle and 06/23/1999 for the Administration cycle. Agencies must terminate teachers who are not working summer session and not returning to work in Fall 1999.
Status Changes for CAL Teachers
Teachers who elected to be paid over the calendar year (pay basis code CAL) will remain on the payroll in their regular positions and continue to be paid. If a CAL teacher had a status change since September 1, 1998 and still has a CAL pay basis code, please contact the Audit Section at (518) 474-2368 to obtain instructions for remaining payments.
Positions need to be established for employees working summer session who meet the following criteria:
Agencies need to verify that a position exists before assigning an employee to that position.
Summer Session Payment Procedures for 21P/CAL
Reason Code: Three Month (TMO)
Summer session payments are to be reported for every pay period the employee works summer session using the new earn code SES on the Time Entry Panel.
Deductions for 21P’s
Deductions for CAL’s
Deductions will continue. Agencies must start deductions if the employee is working summer session in a different agency.
Retirement Service Credit for 21P/CAL
Employees who work summer session may want to change their taxes if their tax information reflects what the employee had deducted for their 21P or CAL salary.
Back End Splits
Agencies will have the option of doing back end splits each pay period or changing the account code at the Position Pool for Summer Session. When changing the Position Pool, it is important to remember the account code change impacts all employees in that pool.
Termination of Summer Session Employment
Agencies must terminate the employees in the following summer session jobs:
Restart of Contract Pay for 1999-2000
21P employees who had a position change for summer session will need to have a position change again if they are entitled to a 1999-2000 contract in a 21P position.
Active 21P employees will have another contract row automatically inserted for the 1999-2000 semester. Additional salary factors will also be started automatically for these employees. The new contract year start dates are:
Agencies will be notified when OSC will automatically insert the contract row and additional salary factors (if applicable).
Restart of Deductions
Health Insurance and Dependent Care will be restarted automatically. A row will be inserted with an effective date of 8/26/99 for Institution and 9/2/99 for Administration. Agencies must restart all other deductions.
Restart of Retirement
Retirement reporting to ERS will automatically restart when the employee is returned to their regular 21P position.
Questions regarding deductions may be directed to the Payroll Deductions mailbox.
Questions regarding payments may be directed to the Payroll Audit mailbox.
Determining the Hourly Rate for Summer Service Teachers
Calculation of Hourly Rate
For services performed in a teaching title, the hourly rate is determined by dividing the annual salary by 1736. For services performed in a non-teaching title, the hourly rate is determined by dividing the annual salary by 2000.
Location pay is not to be included in the calculation of the hourly rate.
Hourly Rate Based on Titled Positions
Teachers required to work in the same or different titled position and grade shall receive summer service compensation as follows:
NOTE: A dual employment letter is required for teachers working summer service in other than their regular agency.