Bureau of State Payroll Services

Subject: April 1, 1999 Performance Advances, Longevity Payments and Merit Payments for Employees covered by the Budget Director’s Guidelines for Management/Confidential Employees  Bulletin No. 104
Date:   7/9/99
Employees Affected: Management/Confidential Employees

The Director of the Budget has issued Budget Bulletin D-280, dated June 25, 1999 authorizing the payment of:

April 1, 1999 Performance Advances
Longevity Performance Awards
Merit Awards

to Management/Confidential employees and other employees excluded from collective bargaining units.

BUDGET GUIDELINES

Budget guidelines apply to all full-time and part-time annual salaried employees designated Management/Confidential (NU 06), employees of PERB (NU 66) and certain employees of the Division of Military and Naval Affairs excluded from a bargaining unit (NU 46). The evaluation period is April 1, 1998 through March 31, 1999 for performance advances payable Payroll Period #1.

The payment of M/C performance advances and awards for April 1999 are not subject to a salary cap.

APRIL 1, 1999 PERFORMANCE ADVANCES

Performance evaluation ratings will no longer affect the payment of performance advances.

Employees who complete 13 or more full pay periods during the evaluation period will be paid an advance equal to 1/6th of the salary range of the position.

Effective immediately agencies should begin using increment codes similar to CSEA and P S & T (refer to Salary Manual, Section 1, Page 31). The increment codes will be the projected codes for April 1, 2000.

Performance advances due April 1, 1999 must be submitted through the Job Request Panel. The advances for April 1, 2000 will be done automatically.

Should an agency wish to withhold a performance advance for performance reasons, they must do so by using the reason code PWH (Performance Withheld).

Performance advances are payable from the first day of Payroll Period #1, March 25, 1999 for the Institution cycle, and April 1, 1999 for the Administration cycle.

Performance Advances for Education Directors in the institutions are payable from September 1, 1999.

Attached to this Bulletin is the October 1, 1998 M/C Salary Schedule.

LONGEVITY PERFORMANCE AWARDS

Employees in grades 603 - 617 who have completed five or more years of continuous service at or above the job rate during the period April 1, 1998 - March 31, 1999 are eligible for a Longevity Performance Award.

1. Those employees with 5 years of continuous service at or above the job rate, whose basic annual salary is less than $750 above the job rate, may receive a salary increase of $750.

2. Those employees with 10 years of continuous service at or above the job rate, whose basic annual salary is less than $1500 above the job rate, may receive a salary increase to bring the salary to $1500 above the job rate.

The effective date of payment is the first day of the payroll period following the completion of 5 or 10 years at job rate.

MERIT AWARDS

All annual-salaried M/C employees, except elected officials or employees covered in Section 169 of the Civil Service Law, are eligible to receive merit awards. Employees need not be at the job rate. Agencies may not submit transactions for merit awards until a payroll bulletin is issued explaining the criteria for processing. This bulletin will be issued shortly.

EXEMPT CLASS EMPLOYEES

Payments to employees in exempt class positions require prior DOB approval. Copies of NS Salary Plans approved by the Director of Budget must be on file with OSC before payments can be processed. Accordingly, agencies must make certain amended budget certificates are on file in OSC before submitting performance advances for exempt employees.

PAYMENT INSTRUCTIONS

Request a Pay Change effective March 25,1999 for the Institution cycle and April 1, 1999 for the Administration cycle on the Job Action Request panel.

Use the reason code of PAV (Perf Adv) or LGP (Long Pay).

Subsequent rows after March 25, 1999 for the Institution cycle and April 1, 1999 for the Administration cycle need to be updated.

OSC will automatically calculate retroactive adjustments for all earnings paid since Payroll Period #1.

TAXES

Taxes will be calculated using the annualized tax method unless fixed taxes are entered into the Employee Tax Data panels (Federal, State, and Local). The agency is responsible for changing the fixed taxes back to the regular tax routine in the following pay period.

Questions regarding this bulletin may be directed to the Salary Determination mailbox.

Salary Grade Schedule for Management/Confidential - Negotiating   Units 06, 46 & 66 - Effective October 1, 1998