Date: August 30, 1999
Bulletin No. 117
Restoration of Contract Pay, Additional Pay, Health Insurance and Dependent Care for PS&T 21P Employees for the 1999-2000 semester for the check date of Institution checks of 09/23/1999 and Administration checks of 09/29/1999
Termination of Summer Session Jobs
|Purpose||To explain automatic process and agency procedures|
|Affected Employees||Employees in 21P and CAL positions|
|Automatic Restoration of Contract Pay and Additional Pay||
OSC will have a contract row automatically inserted for the 1999- 2000 semester for employees who have as of 08/26/1999 for Institution or 09/02/1999 for Administration:
The contract dates inserted will be:
Institution-Begin Date of 08/26/1999 and End Date of 06/14/2000 Administration-Begin Date of 09/02/1999 and End Date of 06/21/2000.
If an employee is Hired or Rehired or has a position change with an effective date of 08/26/1999 (Institution) or 09/02/1999 (Administration) in Pay Period 12L, it is not necessary to complete the contract pay panel. OSC will automatically add the row.
If the end date of the Additional Pay row is 06/16/1999 (Institution) or 06/23/1999 (Administration), OSC will automatically insert a new row for each earnings with the new begin and end dates of the contract period.
OSC will not automatically insert a row on Contract Pay or Additional Pay if there is an effective date of 08/26/1999 (Institution) or 09/02/1999 (Administration).
This automatic process will occur after the agency cutoff for Institution 12 Lag (September 8,1999) and Administration 12 Lag (September 15, 1999).
|Health Insurance and Dependent Care||Health Insurance and Dependent Care will have an effective dated row automatically inserted with the date of 08/26/1999 for Institution and 09/02/99 for Administration.|
|21P Employees who Worked Summer Session in the Same Agency and are Returning for the Following Semester||
21P employees who worked summer session
in the same agency should be returned to their regular position effective
8/26/99 for Institution employees and 9/2/99 for Administration employees.
These Position Changes should be requested for Pay Period 12L.
If earnings for summer session (SES) need to be reported in Time Entry for effective dates 8/26/99 or after for Institution and 9/2/99 or after for Administration, the earnings end date should be 8/25/99 for Institution and 9/1/99 for Administration. In the comments box, indicate the correct dates the employee worked.
21P/Cal/CYP Employees-summer session different agency
21P/CAL Employees not returning for the new semester
Newly Appointed Summer Session Employees
Pay Basis Code Change
If the employee should be moved to another position, enter a Job Action request:
21P to CAL
If the employee’s pay basis code is changing from 21P to CAL, the effective date should be 09/01/1999.
CAL to 21P
If the pay basis code is changing from CAL to 21P, the effective date should be 08/26/1999 for Institution or *09/01/1999 for Administration.
Agencies on the Institution Cycle will need to submit a Balance of Contract (BAL) through Time Entry to adjust payment from 08/26/1999 to 08/31/1999.
*Using the 09/01/1999 date will end the CAL payment and the allow the 21P payment to begin.
|Retroactive Change in Pay Basis Code After Pay Period 12L||
Agencies need to review the work schedule for any pay basis code change.
If changing an employee’s pay basis code from 21P to CAL, the amount paid as 21P will need to be adjusted through the Additional Pay panel by an overpayment. Put in General Comments the employee is changing pay basis code and any other necessary overpayment information.
21P to CAL
CAL to 21P
|Deductions for 21P Employees who Worked Summer Session||Agencies that canceled tax sheltered annuities, federated funds, maintenance (taxable and non-taxable) and union insurances for 21P employees who worked summer session will need to restart these deductions. The effective date to be used is 08/26/1999 for Institution or 09/02/1999 for Administration.|
|When Agencies Need to Enter Contract Pay and Additional Pay Information||
Agencies will need to enter Contract
Pay and Additional Pay information when:
1) 21P Employee is hired after the automatic restoration
2) Employee has a pay basis code change to 21P after 08/26/1999 for Institution or 09/02/1999 for Administration.
|Contract Dates for 1999/2000||
When entering Contract dates for the
1999/2000 semester, use:
Begin Date-08/26/1999 End Date-06/14/2000
Begin Date-09/02/1999 End Date-06/21/2000
Questions regarding this bulletin may be directed to the Payroll Audit mailbox.