NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 23, 1999

 Bulletin No. 132


Subject New Name History Panel for Employee Name
Purpose To explain replacement of Names Panel, OSC conversion of employees’ names and name processing
Affected Employees All Employees
Effective Date December 1, 1999
Background The Names panel has been replaced by the Name History panel. The Name History panel displays the Employee’s Name, Emplid and the Effective Date.

The path to the Name History panel is:
   Administer Workforce
   Administer Workforce (U.S.)
   Use
   Name History

This "display only" panel is updated immediately when an employee’s name is changed. Users who had access to the Names panel have access to the Name History panel.

OSC Conversion of Names

 

OSC has automatically converted the employee name(s) from the Names panel to the Name History panel. The Effective Date used for names converted from the Names panel is 01011900.

OSC then inserted a row on the Name History panel using the employee’s name from Personal Data 1 panel. The Effective Date used for names converted from the Personal Data 1 panel is the earliest Effective Date on the employee’s Job Data panel.

System Processing Agencies will no longer need to record prior names. The History Name panel will automatically be updated with a new row whenever there is a change to an employee’s name on the Personal Data 1 panel or when an employee is hired. The effective date will be the date the employee was hired or the date the name change occurred.
Questions Questions regarding this bulletin may be directed to the Payroll Audit mailbox.