NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 30, 1999

 Bulletin No. 135


Subject Agency Access to Deduction, Retirement and Tax Panels
Purpose Schedule for restricted access for updating selected panels
Affected Employees All employees
Effective Date December 1, 1999
OSC Actions and Impact

 

OSC will restrict agency access to the deduction, retirement and tax panels between 4:00 p.m. and 6:00 p.m. each week during the final Calculation and Confirm process. Agencies will continue to have view access to the panels, but they will not be able to update deduction, retirement or tax panels during this time period. Users will be notified to log off at 4:00 p.m. or when the process is initiated in order for these restrictions to take effect. They can immediately log on to the system and continue entering other transactions and data.

The restricted access will usually occur each Wednesday. Agencies will be advised through logon and break-in broadcast messages if there is a change to this schedule due to early submission and payroll closing dates.

The following panels will be restricted during the final Calculation and Confirm process:
Path: Compensate Employees
Maintain Payroll Data U.S.
Use
Employee Tax Distribution
Employee Tax Data - Federal, State and Local Tax Panels
General Deduction
Gen Deduction CD - Agency (see PaySR Bulletin No. 111)

Administer Base Benefits
Use
Retirement Plans

Rationale It is necessary to restrict agency "Update" access to maintain PaySR production schedules. Changes to the deduction, retirement and tax panels are effective immediately in the PaySR system. Any changes made prior to the Calculation and Confirm process are applied to the paychecks which are produced for the following week. If these changes are made to a paycheck after the final "Pay Calc" process is completed and before the "Pay Confirm" process, both processes need to be restarted. This delays the production of paychecks and direct deposit advices.
For More Information For additional information about the production schedule and the Calculation and Confirm process, refer to PaySR Bulletin No. 77, issued 2/26/99.