NYS Comptroller Seal  

Bureau of State Payroll Services

Date: January 14, 2000

 Bulletin No. 145


Subject New Earnings Code - ‘RCN’ Retroactive Contract Pay Adjustment
Purpose To explain automatic processing of retroactive adjustments for closed contract periods
Affected Employees  Employees with Pay Basis Code 21P who have adjustments for a closed contract period.
Effective Date Immediately
Automatic Processing Information When a change occurs (Salary Change, Part Time Percentage Change, Leaves, etc.) that affects the amount an employee should have been paid for a closed contract period, the adjustment will automatically be calculated and displayed by the system. The adjustment will show in the employee’s Time Entry record with the Earn Code "RCN".

The Earnings Begin Bate will be the Contract Begin Date and the Earnings End Date will be the Contract End Date. If the employee was in more than one department during the contract period being adjusted, the adjustment will show in the employee’s Time Entry record for the department the employee was in on the Contract End Date.

Example: Rows on Contract Pay Panel:

Closed Contract Period
Contract Begin 08/20/1998 Deptid: ZZZZZ
Contract End 06/09/1999 Deptid: XXXXX
Current Contract Period
Contract Begin 08/19/1999 Deptid: YYYYY
Contract End 06/07/2000 Deptid: YYYYY
An employee has a Pay Change submitted effective 04/01/1999. The adjustment due from 04/01/1999 through 06/09/1999 will automatically be calculated and paid with the Earn Code "RCN," using effective dates of 08/20/1998 through 06/09/1999 in Deptid XXXXX.
 
Payroll Register and Employee’s Check/Advice The Earn Code RCN and the adjustment amount will be displayed on the payroll register and the employee’s check or direct deposit advice.
For Additional Information Questions regarding this bulletin may be directed to the Payroll Audit mailbox.